Office & Facilities Administrator

• Global Energy & Infrastructure Company
• Stable Corporate Environment
• Attractive Employee Benefits and Career Development Opportunities

We are seeking a proactive and service-oriented Office & Facilities Administrator to support the smooth day-to-day operations of a corporate office environment. This role will oversee office administration, workplace services, facilities coordination, vendor management, and front-of-house operations to ensure a positive employee and visitor experience.

Key Responsibilities

• Serve as the first point of contact for visitors, guests, vendors, and stakeholders, ensuring a professional and welcoming office environment.
• Manage reception operations, meeting room coordination, visitor management, incoming calls, mail, and courier services.
• Coordinate office facilities and workplace services, including pantry operations, office supplies, catering arrangements, cleaning, pest control, landscaping, and maintenance services.
• Administer office access control systems, employee access cards, visitor access, and related security processes.
• Liaise with vendors, contractors, building management, and internal stakeholders to ensure efficient service delivery and workplace operations.
• Process invoices, maintain office records, support internal communications, and assist with general administrative activities.
• Support workplace health, safety, and compliance initiatives, including First Aider and Fire Warden responsibilities.
• Provide administrative support and assist with ad-hoc projects as assigned.

Requirements

• Diploma or equivalent qualification in Business Administration, Hospitality, Facilities Management, or a related discipline.
• Minimum 5 years of experience in office administration, facilities coordination, workplace services, hospitality, or corporate support functions.
• Strong organisational, communication, and stakeholder management skills.
• Customer-focused, proactive, and able to manage multiple priorities in a fast-paced environment.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Experience working in a multinational or corporate environment will be advantageous.
• Able to support occasional after-hours activities, including critical meetings and scheduled maintenance works.

OTHER INFORMATION:

• Location: Central
• Working days: 5 days
• Salary: S$5,500 and Bonus (salary will commensurate according to experience & qualifications)

The Company strives to achieve employee satisfaction and provides conducive working environment, attractive incentives and remuneration to all staff.

HOW TO APPLY:

This position is an excellent opportunity for a dynamic individual. It comes with stimulating challenges that will mould your capabilities and reveal your potential.

Simply submit your application with your updated Resume in MS Word Format to David Sia Yi Sheng (EA Personnel Reg. No.: R1875905, Achieve Career Consultant Pte Ltd EA Licence No. 05C3451) (BEP) by clicking the ‘Apply link’ / or call your friendly Consultant, David, at 9271 7510 for a confidential discussion.

Please indicate the below information in your resume:

• Current & Expected Salary
• Reason(s) for leaving
• Notice Period / Availability to commence work

YOUR SUCCESS IS OUR ACHIEVEMENT!

NOTICE:

We would like to inform that only short-listed candidates will be notified. All applications will be treated with the strictest confidence.

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Cessation of Collection of full NRIC Numbers:

In compliance with the Personal Data Protection Act and commitment to protect candidates’ personal data, Achieve Group will cease to collect, process or use full NRIC numbers during our screening and job application process. Kindly ensure your resume provided to us does not contain your full NRIC number and full home address during your job application.