Part-Time Admin Assistant

Admin Assistant (Marketing Support)
Provide administrative and operational support to facilitate smooth daily operations, including executive calendar management, operations coordination, basic marketing activities, and general administrative functions.

Working Arrangement

• Part-Time (3 days per week, WFO)
• Flexible working hours

Key Responsibilities

Administrative & Operations Support

• Create and manage WhatsApp groups for upcoming events, including adding and removing relevant crew members.
• Share operational templates and forms for event reporting and documentation.
• Consolidate and send daily operational summaries to internal stakeholders.
• Prepare and send event conclusion emails.
• Update and maintain operational records and tracking sheets.
• Assist in maintaining schedules, reminders, and key company updates.
• Monitor crew’s expiry dates and renewal requirements for licences, certifications, insurance, and other regulatory matters.
• Assist in ensuring company records remain updated and audit-ready.
• Provide general administrative support as required.

Marketing Support

• Create simple social media graphics and educational content using Canva.
• Assist with basic video filming and editing using CapCut.
• Prepare and schedule social media posts (approximately one post per week, plus occasional updates).
• Support creation of marketing materials and company announcements.

Business Support

• Prepare and send outreach emails to prospective clients and partners.
• Maintain and update client and prospect databases.
• Conduct basic market research and identify potential business opportunities.
• Assist with preparation of proposals, presentations, and company information when required.

Process Improvement & AI Support

• Explore simple AI tools and automation solutions to improve administrative efficiency.
• Assist in streamlining workflows and reducing repetitive manual tasks.
• Support implementation of new digital tools and processes where appropriate.

Requirements

• Organised, detail-oriented, and able to work independently.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Familiar with Canva and basic social media platforms.
• Basic CapCut or video editing skills is an advantage.
• Interest in AI tools and process automation is an advantage.
• Strong communication and coordination skills.
• Prior administrative experience is preferred but not essential.