1 year contract Administrative Officer $3.7K (EAA)

Job Responsibilities:

• Serve as the first point of contact for visitors, providing a professional, friendly, and welcoming front desk experience.
• Answer and direct incoming phone calls, take messages, and coordinate meeting room bookings and visitor arrivals.
• Coordinate courier services, external deliveries, and shipment requests.
• Perform general administrative duties such as document preparation, data entry, filing, and maintaining records.
• Manage office supplies, pantry inventory, stationery, name card orders, and ensure timely replenishment.
• Support procurement administration, raising Purchase Requisitions, and Purchase Orders, and assist with invoice and expense tracking.
• Coordinate with vendors, service providers, and building management on office maintenance, repairs, and facilities-related matters.
• Assist with office setup, onboarding arrangements for new hires, and ensure the reception and common areas are well-maintained.
• Attend to general office and administrative requests and provide ad hoc administrative and facilities support as assigned.

Job Requirements:

• Diploma/Degree in Business Administration or a related discipline.
• Minimum 1 year experience in front desk reception duties, office administration, or customer service.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Good communication and interpersonal skills with a professional and customer-oriented attitude.
• Well-organized, detail-oriented, and able to multitask in a fast-paced environment.
• Able to work independently with minimal supervision.

Aaron Teo Yiau Bing

CEI Reg. No. R1103712

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.