HR & Office Administrator

Position Summary

The HR & Office Administrator provides a wide range of support across HR administration, operations, and oversight to daily needs/activities of our office. This role partners closely with the global HR team, with a primary focus on Singapore, to deliver a positive employee experience and promote a productive, comfortable work environment.

This role requires a high level of organization, discretion, and professionalism, as well as the ability to balance administrative excellence with employee-facing responsibilities. Key areas include recruitment coordination, onboarding, HR systems administration, training, compliance with local regulations, and office operations.

Key Responsibilities

Human Resources Operations

• Maintain accurate and up-to-date employee records in HRIS; support reporting, dashboards, and HR metrics
• Coordinate recruitment activities across Asia, including job postings, candidate scheduling, and agency management
• Administer and maintain applicant tracking systems (ATS); identify opportunities to improve recruitment efficiency
• Manage onboarding processes, including preparation of employment documentation and facilitation of new hire orientation
• Support payroll inputs and coordination, including variable changes and documentation
• Assist with benefits administration, including insurance and wellness-related programs

Compliance & HR Administration

• Ensure compliance with Singapore employment regulations and Ministry of Manpower (MOM) requirements
• Support administration of CPF contributions, employment passes, and related documentation (where applicable)
• Maintain employee files in accordance with data privacy and record retention requirements
• Assist with employee handbook updates and policy maintenance aligned with local regulations
• Coordinate leave administration, including annual leave, sick leave, and statutory leave tracking
• Support health and safety practices in accordance with local guidelines
• Provide administrative support across HR initiatives and projects

Employee Experience & Communication

• Support internal communications and employee engagement initiatives
• Coordinate training sessions, team meetings, and employee events
• Act as a first point of contact for employee inquiries, ensuring timely and professional support
• Foster a positive workplace environment and support employee engagement efforts

Office & Facilities

• Oversee day-to-day office operations in Singapore
• Manage relationships with office vendors (e.g., cleaning services, pantry suppliers, office equipment, facilities providers)
• Coordinate with building management on maintenance, access, and office-related needs
• Support planning and execution of office and corporate events

Skills & Competencies

• Strong organizational and time management skills with attention to detail
• Ability to manage multiple priorities in a unique and changing environment
• Working knowledge of Singapore employment practices and HR compliance requirements
• Strong interpersonal and communication skills - ability to interact effectively at all levels
• High level of discretion and integrity when handling confidential information
• Process-oriented mindset with a focus on continuous improvement
• Sound use of technology: assess data, create presentations & dashboards, reports, etc.
• Adaptable and flexible with evolving responsibilities

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• Minimum of 3 years of relevant HR and/or office administration experience
• Fluency in English required; additional Asian language(s) a plus
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Experience with HRIS and ATS platforms preferred
• Experience supporting HR administration in Singapore or broader Asia region preferred

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