Personal Assistant to Chairman (Family Office)

My client is a well-established family office is seeking a highly organized and discreet Personal Assistant to provide dedicated support to the Chairman across business and personal matters.

This role is ideal for an experienced executive support professional who thrives in a fast-paced environment, possesses exceptional attention to detail, and is comfortable managing a broad range of responsibilities with the utmost confidentiality.

Key Responsibilities

• Provide comprehensive calendar management, meeting coordination, and travel arrangements for the Chairman.
• Manage correspondence, emails, calls, and follow-up actions on behalf of the Chairman.
• Coordinate domestic and international travel itineraries, including flights, accommodation, visas, and ground transportation.
• Support the Chairman with personal, household, and lifestyle-related matters when required.
• Liaise with internal stakeholders, external advisors, service providers, and business partners.
• Prepare presentations, reports, meeting materials, and expense documentation.
• Track key deliverables, appointments, and deadlines, ensuring timely execution and follow-up.
• Assist with event coordination, guest management, and special projects.
• Maintain accurate records, filing systems, and confidential documentation.

Requirements

• Bachelor's degree or equivalent qualification preferred.
• Minimum 10 years of experience supporting senior executives, entrepreneurs, C-suite leaders, or family principals.
• Strong organizational and multitasking abilities with excellent attention to detail.
• Demonstrated ability to handle highly confidential information with discretion and professionalism.
• Excellent communication and stakeholder management skills.
• Proficiency in Microsoft Office and digital productivity tools.
• Able to work independently, anticipate needs, and proactively solve problems.
• Flexibility to support occasional after-hours matters and travel-related requirements.

Application Process

Qualified candidates are invited to submit their updated CV to Jun Leong at ***email_hidden***, referencing the position title in the subject line to expedite the assessment process. Due to the anticipated volume of applications, only shortlisted candidates will be contacted.

License No: 24S2395

Registration No: R1874438