Admin Support (Event/ Logistics) l 12-month contract l up to $4.5K

Responsibilities:

1. Event Management Support

• Provide end-to-end logistical and administrative support for large-scale fundraising events and related meetings
• Assist in planning event outlooks, including budget estimation and securing internal approvals
• Coordinate with internal stakeholders and external vendors, ensuring timely follow-ups and execution
• Provide on-site support during events to ensure smooth delivery
• Prepare event materials, presentations, and post-event reports

2. Community Outreach Logistics

• Support coordination and logistics for community outreach programs and initiatives
• Assist in planning and executing activities to engage the community and promote key programs (e.g., financial literacy)
• Coordinate volunteers and manage resources for successful event delivery
• Track and report on outreach impact and effectiveness

3. Marketing Support

• Manage the production and distribution of quarterly eNewsletters
• Support content management for social media platforms in collaboration with the Marketing team
• Maintain and update team webpages, ensuring content accuracy and relevance

4. Administrative Support

• Provide general administrative support to ensure efficient department operations
• Process and track invoices, expenses, and procurement requests in compliance with internal policies
• Manage office supplies and ensure the availability of equipment
• Handle ad hoc logistics, including receiving and dispatching deliveries

Requirements

• Diploma or Bachelor’s degree in any discipline
• Prior experience in an administrative support role, preferably within a corporate environment
• Experience in event coordination and logistics support
• Highly organized with exceptional multitasking abilities and attention to detail
• Proven ability to manage multiple priorities and deliver results in a fast-paced environment
• Proactive, resourceful, and able to work both independently and collaboratively
• Proficiency in Microsoft Office applications (e.g., Word, Excel, PowerPoint)