Office Administrator

Location: Singapore

Job Type: Full-time / Part-time

Department: Administration

About the Role

We are looking for a responsible and organized Office Administrator to support our daily business operations. The role will include handling account-related matters, paperwork, administrative coordination, social media updates, and answering company calls.

This position is suitable for someone who is detail-oriented, able to multitask, and comfortable supporting different areas of the company’s operations.

Key Responsibilities

• Handle basic account-related matters, including invoices, receipts, payment records, supplier bills, and simple bookkeeping coordination.
• Prepare and organize company documents, forms, quotations, contracts, and filing.
• Assist with daily office administration and paperwork.
• Manage and update company social media platforms, including Facebook, Instagram, and other marketing channels.
• Create simple social media posts, captions, and basic promotional content.
• Receive and answer phone calls, WhatsApp enquiries, and emails professionally.
• Respond to customer enquiries and direct them to the relevant team member.
• Coordinate with clients, suppliers, vendors, and internal team members.
• Maintain proper records of bookings, payments, client information, and company documents.
• Support the sales and operations team when required.
• Perform any other administrative duties assigned by management.

Requirements

• Minimum 1–2 years of experience in office administration, accounts support, customer service, or related roles.
• Able to handle basic accounting documents such as invoices, receipts, and payment records.
• Good communication skills and professional phone etiquette.
• Organized, responsible, and detail-oriented.
• Able to manage paperwork and follow up on tasks independently.
• Basic knowledge of Microsoft Office, Google Drive, email, and social media platforms.
• Experience with Canva, Facebook, Instagram, or simple content posting will be an advantage.
• Able to speak and write in English. Mandarin will be an added advantage.
• Experience in travel, hospitality, events, or service-related industries will be a plus.

Preferred Candidate Profile

The ideal candidate should be:

• Reliable and careful with documents and numbers.
• Comfortable handling phone calls and customer enquiries.
• Able to multitask between admin, accounts, and social media work.
• Willing to learn and support a growing company.
• Positive, responsible, and able to work independently.

Main Duties Summary

The candidate will mainly support:

• Accounts and payment records
• Office paperwork and filing
• Social media management
• Phone calls and enquiries
• General administrative support

Application

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Only shortlisted candidates will be contacted.