Part-time Office Administration Executive

Pacific Basin is one of the world’s leading owners and operators of modern Handysize and Supramax dry bulk ships. We are listed in Hong Kong and operate globally with a fleet of over 270 ships trading worldwide. Our team comprises about 4,600 seafarers and over 400 shore staff in 14 key locations around the world.

As part of our ongoing development, we are looking for an experienced Office Admin Executive to join our Overseas Administration team.

Responsibilities

Office & Team Administration

• Provide general administrative support to the Singapore office and regional team
• Manage office supplies, couriers, and general office maintenance
• Coordinate travel arrangements, meeting logistics, and schedules
• Support visitor reception, phone handling, and mail management
• Assist senior management locally when required

Payroll & HR Administration (Core Scope)

• Support monthly payroll processing in coordination with HR / external vendors
• Maintain accurate employee records (leave, attendance, personnel files)
• Assist with work permits / visa administration where required
• Support onboarding logistics and HR administrative processes

Finance & Vendor Support (Light-touch)

• Process invoices, staff claims, and basic payment coordination
• Maintain petty cash and basic expense tracking
• Liaise with vendors on administrative matters

General Support

• Maintain proper filing and documentation
• Support ad-hoc admin tasks and team coordination activities

Skills Capabilities & Qualifications

• Diploma or above in Business Administration or related discipline
• 2–5 years of relevant administrative or HR support experience
• Experience in payroll coordination is preferred
• Organized, detail-oriented, and reliable
• Strong communication and interpersonal skills
• Proficient in Microsoft Office

Attributes & Personality

• Service-oriented and responsive
• Able to manage tasks independently in a part-time setup
• Flexible and hands-on
• Good team collaboration mindset

If you are selected, you will be continuously assessed not only on the basis of your performance, but also on the basis of your attitude and behavior. Cultural fit and adherence to Company values is of paramount importance. We are committed to fostering a diverse, equitable, and inclusive workplace where all colleagues feel valued and empowered to bring their authentic selves to work. Please apply with a full résumé, salary expectation and contact details to the Human Resources Department at ***email_hidden***. We only accept CVs in pdf format. (Application deadline: 8 Jul 2026)

All applications will be treated in strict confidence and used solely for recruitment purposes.