Student Management Aide

About the Role

We are seeking a Student Management Aide to support student discipline, developmental guidance, detention and suspension administration, student monitoring, and related documentation in a structured school environment.

The role involves working closely with the Student Management Team, teachers, Year Heads, Heads of Department, and school management to support students through consistent follow-up, accountability measures, and developmental discipline practices.

Key Responsibilities

Developmental Discipline Coordination

• Supervise and support students serving detention or suspension from Mondays to Fridays, including after-school hours.
• Implement, monitor, and administer detention and suspension procedures to ensure consistency and proper follow-through.
• Follow up with defaulters and reinforce accountability, appropriate behaviour, and reintegration into school routines.
• Maintain and compile detention records, attendance data, and discipline documentation.
• Liaise with Form Teachers on detention and suspension attendance outcomes.

Discipline Room Operations

• Support the management of late-coming students during morning arrival periods.
• Maintain and update Discipline Room records, including handphone confiscation logs, late-coming records, and attendance entries in the school data management system.
• Attend to student drop-ins at the Discipline Room.
• Liaise with teachers, Year Heads, Heads of Department, and school management as required.

Case Management and Follow-Up

• Collaborate with the Student Management Team to monitor student development following disciplinary measures.
• Refer and update relevant discipline personnel on potential issues identified through observation or information received.
• Conduct follow-up actions with students after investigations, including monitoring in-house suspension, after-school detention, and assignment completion.
• Maintain daily sign-in and sign-out records for students on movement monitoring.

Developmental Discipline Practices

• Work with the Head of Department for Student Management to design and implement structured learning tasks and behavioural interventions.
• Support teachers in working with students who require additional behavioural guidance, using restorative and relationship-based approaches.
• Actively monitor non-structured school hours, including recess and post-school periods, to help prevent disruptive behaviour.
• Collaborate with the Student Management Team on disciplinary and late-coming data to support preventive and proactive interventions.

Examinations and Term Break Support

• Support school and national examination periods through school tone monitoring, escort duties, and student management at waiting areas during oral examinations.
• Assist in monitoring students under extended self-study and suspension programmes during term breaks.
• Maintain and compile records of routine non-compliance matters, including attire, grooming, late-coming, and handphone misuse.
• File and maintain student profiling records in accordance with school requirements.

Requirements

• Minimum GCE O-Level qualification.
• Experience working with youths in a school, community, or social service setting.
• Ability to manage records and documentation accurately.
• Proficient in Microsoft Office, particularly Word and Excel.
• Able to communicate clearly and professionally with teachers, parents, and school management.
• Candidates must possess valid work authorisation in Singapore at the point of application.

Preferred Competencies

• Prior teaching or school-based experience.
• Experience coaching, mentoring, or supervising youths who require behavioural support.
• Experience conducting disciplinary investigations and preparing reports for school management.
• Familiarity with school management systems and student databases.
• Candidates with relevant experience in uniformed services, student welfare, youth supervision, or related fields are welcome to apply.

Work Arrangements

• Mondays to Thursdays: 7.30am to 4.30pm
• Fridays: 7.30am to 4.00pm
• Lunch Break: 30 minutes, inclusive
• Non-Working Days: Saturdays, Sundays, and gazetted public holidays
• Venue: On-site at a school in Tampines