Accounts Assistant

Main Duties and Responsibilities

• Sorting, matching and verifying all incoming Delivery Order against Purchase Invoice

• Input trade purchase invoice information into ERP system & knock off against Goods Receive Note (GRN)

• Input trade purchase credit note information into ERP system & knock off against Purchase Return (RTV)

• Input non trade purchase invoice information into ERP system i.e., office rental, water & utilities consumption bill, telephone bill, diesel consumption bill

• Input freight and GST permit invoice into ERP system - invoice receive from freight forwarder i.e., FEDEX, DHL, UPS etc.

• Update import GST permit information into excel file for GST reconciliation

• Liaise with Procurement team for discrepancies on purchase price, quantity, UOM & currency

• Reconcile trade purchase invoice outstanding against vendor's statement of accounts - once a month.

• Liaise with vendor for any missing trade Purchase Invoice

• Filing of Purchase Invoice

• Backup the Accounts Payable during absence

• Assist in preparing customer statements of accounts (monthly)

• Any other duties assigned by the Lead from time to time.

• Diploma in Accountancy, or other equivalent professional qualifications

• Possess strong interpersonal and communication skills

• Strong problem-solving and analytical skills

• Meticulous and organized individual with strong initiatives