Operations Executive (Onboard Vessel & Cross-Border Deliveries)

Join us at AIT, where we believe every day presents an opportunity to make a global impact!

We’re problem solvers, driven by our curiosity and creativity, in endless pursuit of solutions for our customers. Together, we champion the strength of our global teams. And, as trusted advisors, we go above and beyond, working together in a supportive and collaborative environment to ensure customer satisfaction.

Through the company's continued growth, we challenge ourselves to be better, continuously learning and growing in our dynamic environment. Helping others is at the core of our culture, join us in finding fulfillment by giving back to our local communities as the united team that is AIT. Find out what our people deliver. means when you come move the world with us!

Hear directly from our teammates at AIT Worldwide Logistics and make us the next stop on your career journey.

Job Summary

We are looking for a Road Operations Executive to manage onboard vessel and cross-border road deliveries. The role involves close coordination with internal teams and external vendors, handling customs permits, ensuring documentation accuracy, managing costs, and full ownership of billing, invoicing, and job closure.

Main Duties & Responsibilities

• Coordinate on board vessel deliveries to ports, terminals, and anchorage locations

• Work closely with Traffic Operations on driver scheduling and delivery execution

• Liaise with drivers directly when operational issues arise (ad-hoc basis)

• Prepare, verify, and maintain accurate operational and shipping documentation

• Prepare and declare customs permits (training provided)

• Coordinate deliveries to Malaysia ports via appointed vendors

• Manage buying and selling costs, ensuring margin accuracy

• Prepare and issue customer invoices with complete supporting documents

• Ensure Proof of Delivery (POD), permits, and records are accurate before job closure

• Close operational files in a timely and compliant manner

• Communicate with customers, vendors, and internal teams on delivery, documentation, and billing matters

Requirements

• Diploma or equivalent in Logistics, Supply Chain, Maritime, or related fields

• Experience in logistics, road operations, marine services, or documentation is an advantage

• Strong attention to detail and documentation accuracy

• Comfortable with numbers, costing, and invoicing

• Good coordination and follow-up skills

• Able to work in a fast-paced operational environment

• Training will be provided for customs permits and internal systems

Why Join Us

• Exposure to marine, road, and cross-border operations

• Hands-on experience in customs permits, documentation, and billing

• Clear ownership from job execution to file closure

• Opportunities for career progression in operations

AIT Worldwide Logistics is a global freight forwarder thathelps its customers grow by expanding access to markets all over the worldwhere they can sell and/or procure raw materials, components, and finishedgoods. For more than 40 years, the America’s-based supply chain solutionsleader has relied on a consultative approach to build a global network andtrusted partnerships in nearly every industry, including aerospace, automotive,consumer retail, food, government, healthcare, high-tech, industrial and lifesciences. Backed by scalable, user-friendly technology, AIT’s flexible businessmodel customizes door-to-door deliveries via sea, air, ground, and rail—on timeand on budget. With expert teammates staffing more than 100 worldwide locationsin Asia, Europe, India, and North America, AIT’s full-service options alsoinclude customs clearance, warehouse management and white glove services. Learn more about AIT Worldwide Logistics, our culture and core values inaction here.