Admin Executive (Executive Support to MD) #JTL

Managing Director (MD) Support

• Provide comprehensive executive support to the Managing Director, including proactive calendar management, prioritisation of appointments, and resolution of scheduling conflicts.
• Prepare and manage confidential correspondence, expense claims, travel arrangements, itineraries, and meeting materials with a high level of accuracy and discretion.
• Coordinate meetings, develop agendas, record minutes where required, and track follow-up actions to ensure timely completion.
• Act as a key liaison between the Managing Director and internal as well as external stakeholders, maintaining professional, responsive, and confidential communication.
• Provide ad hoc support on presentations, reports, research, administrative duties, and special projects as assigned.
• Arrange travel, accommodation, airport transfers, and local transportation for visiting guests and regional leadership.
• Prepare detailed itineraries, manage logistics, and provide on-site support to ensure a seamless and professional hospitality experience.

Corporate Services

• Manage and distribute incoming mail to relevant departments in a timely manner.
• Provide administrative support to HOD, including claims submission, document preparation, and information collation.
• Respond to emails and enquiries within stipulated service turnaround time (within 3 working days).
• Process and track Corporate Services-related invoices (e.g., travel, petrol/EV, photocopier, etc.).
• Prepare reports, presentations, and supporting documentation for Corporate Services.
• Coordinate travel bookings and logistics arrangements for HODs.
• Support ad hoc duties and additional responsibilities as assigned.

Corporate Social Responsibility (CSR)

• Provide administrative and coordination support to the HOD in planning and organising CSR initiatives for the organisation.
• Support the execution of CSR activities and events, including participation where required.

Who We’re Looking For

• Minimum Diploma or Degree in Business Administration or a related field.
• Minimum 2–4 years of experience in administrative or executive support roles.
• Strong organisational and time management skills with the ability to prioritise effectively.

Topaz Liang Huimin (CEI No. R1104500), email to: [email protected]

EA License No: 99C4599