*Urgent* 1 year Contract Assistant, General Administration & Receptionist - Central ($3000-$3300) #NJE

Reception & Front Desk Operations

• Serve as the first point of contact for visitors, ensuring a professional, courteous, and welcoming experience
• Answer and direct incoming phone calls, take messages when required, and relay them to the appropriate employees.
• Notify employees of visitor arrivals and provide support for meeting room arrangements when needed
• Coordinate courier-related activities, including DHL shipments, external deliveries, and courier pick-ups.
• Arrange courier services and support employees with ad hoc shipment requests.
• Maintain the cleanliness, organization, and presentation of the reception and common areas.

Administrative, Office & Facilities Support

• Provide administrative support, including document preparation, data entry, filing, and records maintenance
• Manage office stationery, pantry supplies, name card orders, and general office inventory, including stock monitoring and replenishment.
• Support procurement administration by raising Purchase Requisitions (PR) and Purchase Orders (PO) through systems such as Readsoft and Coupa.
• Assist in tracking invoices, expenses, and related administrative documentation.
• Support daily office and facilities operations to maintain a safe, functional, and efficient work environment.
• Liaise with vendors, service providers, and building management on routine office matters, including Permit-to-Work (PTW) applications and air-conditioning extension requests.
• Coordinate and accompany vendors during office maintenance, servicing, and repair works when required.
• Support office setup activities and onboarding arrangements.
• Attend to routine office requests and escalate issues as appropriate.
• Perform other ad hoc administrative, office, and facilities support duties as assigned.

Joy Yeow Zhi Qian

(CEI Registration No: R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)