Finance & Operations Executive (REMOTE)

Toy Space is one of Singapore’s leading distributor and retailer of diecast and toys collectibles. We operate across wholesale distribution, e-commerce, retail, events, and an expanding online marketplace. We are looking for a highly organised Finance & Operations Executive to support our daily finance and business operations.

JOB NATURE

This is a remote working role with occasional travel meetings to Singapore whenever required. Must be proficient in English and Chinese.

Key Responsibilities

Finance & Accounting

• Perform daily bookkeeping using Xero.
• Manage Accounts Receivable (AR) and Accounts Payable (AP).
• Reconcile bank transactions and payment gateways.
• Prepare customer invoices, supplier payments and payment schedules.
• Monitor customer collections and follow up on overdue invoices.
• Maintain accurate financial records.
• Assist with monthly closing of accounts.
• Prepare reports for external accountants for GST, tax and year-end financial statements.

Operations

• Generate Purchase Orders (PO), & Invoices.
• Coordinate with suppliers regarding stock arrivals.
• Liaise with warehouse for inbound shipments, fulfilment and wholesale orders.
• Coordinate stock transfers between warehouse and retail store.
• Maintain inventory records and perform stock reconciliation.
• Monitor inventory levels and recommend replenishment.

Cash Flow Management

• Update weekly cash flow forecast.
• Monitor incoming and outgoing payments.
• Prepare weekly reports on outstanding receivables and payables.
• Highlight potential cash flow issues to management.

Administration

• Maintain filing of invoices, purchase documents and contracts.
• Coordinate with banks, auditors, accountants and government agencies when required.
• Support payroll preparation and CPF information submission
• Assist in improving finance and operational processes.

Requirements

• Diploma or Degree in Accounting, Finance or related field.
• Minimum 3 years of accounting or finance experience.
• Experience in an SME environment is preferred.
• Proficient in Xero (preferred) or QuickBooks.
• Strong Microsoft Excel or Google Sheets skills.
• Good command of English & Chinese (written and spoken)
• Able to work independently with minimal supervision.
• Highly organised and detail-oriented.

Preferred Experience

Candidates with experience in any of the following will have an advantage:

• Wholesale or distribution business
• Inventory management
• E-commerce (Shopify preferred)
• Import & export operations
• 3rd Party Logistics or warehouse coordination

Key Performance Indicators (KPIs)

The successful candidate will be measured on:

• Monthly accounts closed by the 5th working day.
• Bank reconciliation accuracy of 99%+.
• Weekly cash flow report submitted every Monday.
• Customer receivables followed up within agreed timelines.
• Supplier payments made on schedule.
• Inventory discrepancies kept to a minimum.
• Accurate and timely preparation of finance and operational reports.