Administrative Executive (Operations & Compliance)

About the Role

We are looking for a responsible and organised Administrative Executive to support the daily administrative operations of the company. The successful candidate will be responsible for managing office administration, handling compliance documentation (including PSB-related matters), coordinating with internal departments and external stakeholders, and ensuring smooth day-to-day office operations.

Key Responsibilities

• Handle general administrative duties and office support.
• Prepare, organise and maintain company records and documentation.
• Assist in PSB-related administration, documentation and submissions.
• Coordinate and monitor licences, permits and compliance records.
• Liaise with government agencies, clients, vendors and external service providers.
• Manage incoming correspondence, emails and telephone enquiries.
• Schedule meetings, prepare meeting minutes and coordinate appointments.
• Maintain filing systems and ensure proper record keeping.
• Assist in procurement of office supplies and inventory management.
• Support HR and Finance departments with administrative matters when required.
• Perform other ad-hoc administrative duties assigned by Management.

Requirements

• Diploma or equivalent qualification.
• Minimum 2 years of administrative experience.
• Experience handling government portals or compliance documentation will be an advantage.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Good communication and organisational skills.
• Able to work independently and meet deadlines.
• Meticulous, responsible and willing to learn.

Preferred Experience

Candidates with experience in any of the following will have an advantage:

• Construction industry
• PSB administration
• Government submissions
• ISO documentation
• ACRA
• MOM matters
• Basic HR administration

Benefits

• Annual Leave
• Medical Benefits
• Performance Bonus (subject to company performance)
• Training Opportunities
• Friendly Working Environment