Admin Officer

Job Summary

Support financial and administrative operations by liaising with external accountants, drafting employee contracts, assisting salary tabulation, managing project quotations and invoices, and coordinating with clients and suppliers in a fast-paced construction environment.

Responsibilities

• Liaise with external accountants to resolve queries on the company’s financial statements
• Provide administrative support for general worker matters including work pass applications, accommodation, transport, and attendance tracking
• Draft employee contracts for new hires to ensure compliance and clarity
• Assist the HR Manager in tabulating monthly salaries for general workers accurately
• Prepare quotations, invoices, and claims for various construction projects to support billing and cost recovery
• Communicate effectively with clients, site managers, project managers, and site engineers to facilitate project coordination
• Track and prepare monthly administration reports for projects to monitor and control costs
• Order materials, follow up on deliveries, and coordinate with suppliers to ensure timely supply
• Source and compare supplier quotations to support cost-effective purchasing decisions
• Use English and Mandarin proficiently to perform job functions and communicate with stakeholders
• Demonstrate initiative and work independently in a fast-paced environment to meet deadlines and solve problems
• Maintain a positive attitude and apply problem-solving skills to overcome challenges in daily tasks
• Work a 5.5-day work week to support operational needs

Preferred competencies and qualifications

• Experience working in the construction administration industry is an advantage