Administrative Executive

Summary

Support daily office operations andmaintain efficient workflows; assist with HR functions including processingwork passes and managing staff insurance. Provide administrative support toteams and management to ensure business activities run smoothly and in anorganized manner.

Key Responsibilities

• Help to process work passes and manage staff insurance
• Support HR functions such as new hire onboarding, issuing ID cards, and maintaining staff attendance records.
• Manage daily office operations, including maintenance of equipment, supplies, and facilities.
• Monitor inventory of office stationery, furniture, and consumables; place orders and restock as needed.

• Serve as a point of contact for clients/visitors and coordinate meetings, schedule appointments.
• Follow up on action items from meetings and ensure timely completion.

• Arrange travel bookings (flights, accommodation, transport) and itineraries for staff and management.
• Process travel claims, expense reports, and reimbursement requests in line with company policy.

• Assist in organizing company events, training sessions, and team activities.
• Update internal notices, office policies, and staff handbooks as required.
• Perform other ad-hoc administrative tasks assigned by management.

Qualification

• Diploma in any discipline
• Strong organizational and time-management skills.
• Good written and verbal communication.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office software.
• Attention to detail and ability to handle confidential information.
• Problem-solving skills and ability to work independently or in a team.