HR Executive

HR Executive – Contract & Training Administration

Reports To: Project Manager

Employment: Full-time employee of VionData Partners – deployed on-site atClient

Contract Assignment: Up to 4 years (2-year firm + 2-year option).

Role Overview

The HR Executive manages contract management, training administration, workmen’s compensation, allowances/benefits, and overseas travel processing for Client.

Key Responsibilities

Contract Management:

• Monitor contract expiry, extension, review, emplacement, and re-employment

• Prepare and issue contract-related letters

• Prepare completion bonus payout templates

• Update Workday records for contract changes

Training Administration:

• Publish courses for enrolment in Workday

• Process staff registration and handle withdrawals/replacements

• Update learning hours in Workday (~3,356 records per year)

• Manage invoices received (~1,106 per year)

• Monitor training budgets and highlight courses above $2,000

• Support in-house courses/workshops logistics

Workmen Compensation:

• Monitor and process workmen compensation claims

• Calculate compensation amounts and submit claims

• Provide quarterly updates on workmen compensation status

Allowances/Benefits:

• Monitor and update Workday for allowance changes

• Perform annual handphone allowance audit checks

• Perform MSO balance transfer exercises

Overseas Travel:

• Process approved overseas trips (~170 per year)

• Purchase travel insurance and prepare letters of understanding

• Process Overseas Daily Allowance claims

Annual Workload:

• Contract management: ~143 cases per year

• Training invoices: ~1,106 per year

• Overseas travel: ~170 cases per year

• Workmen compensation: ~20 cases per year

Requirements

Experience:

• Minimum 2 year of relevant HR experience

• Singapore public sector experience strongly preferred

• Familiarity with Workday is mandatory

• Experience with other HR systems (e.g., Times HR, SAP SuccessFactors) is an advantage

Qualifications:

• Diploma or Degree in Human Resources, Business Administration, or related field

Skills:

• Proficiency in Workday HR system

• Knowledge of training administration and contract management

• Strong organizational and multitasking abilities

• Meticulous with attention to detail

• Good communication skills

Other Requirements:

• Available for on-site work at Client premises

• Flexible for overtime during peak periods.

Compensation Package - Monthly Basic Salary

Amount (SGD) $4600 – $7500