HR Senior Executive

HR Senior Executive – Recruitment & Onboarding

Reports To: Project Manager

Employment: Full-time employee of VionData Partners – deployed on-site at Client

Contract Assignment: Up to 4 years (2-year firm + 2-year option).

Role Overview

The HR Senior Executive manages end-to-end recruitment, onboarding, internship administration, job change processes, and record management for Client.

Key Responsibilities

Recruitment Administration:

• Advertise jobs on Careers@Gov, MyCareersFuture, and other portals

• Facilitate screening and shortlisting of candidates

• Schedule interviews (physical and online) and job preview sessions

• Prepare interview documents and facilitate interview sessions

• Check eligibility and conduct reference checks

• Apply work passes and arrange medical checkups

Onboarding:

• Prepare and issue offer letters, contract terms, and undertaking forms

• Support appointment formalities for new hires including foreigners

• Liaise with departments and new hires on reporting details

• Update Workday records (create accounts, enrol benefits)

• Prepare personnel files and filing of new hire documents

• Conduct onboarding for new hires on first day

• Handle queries from candidates, new hires, and departments

Internship Administration:

• Consolidate internship requests and advertise vacancies

• Facilitate resume screening and shortlisting of interns

• Monitor confirmation and anniversary appraisal forms

• Manage job change processes

• Update staff records in Workday

Annual Workload:

• Recruitment cases: ~260 per year

• Internship cases: ~160 per year

• Job change processes: ~228 per year

• Record management: ~120 per year

Requirements

Experience:

• Minimum 2 year of relevant HR experience

• Singapore public sector experience is strongly preferred

• Familiarity with Workday is mandatory

• Experience with other HR systems (e.g., Times HR, SAP SuccessFactors) is an advantage

Qualifications:

• Diploma or Degree in Human Resources, Business Administration, or related field

Skills:

• Proficiency in Workday HR system

• Strong understanding of recruitment and onboarding processes

• Knowledge of government HR policies and Instructional Manuals

• Excellent communication and interpersonal skills

• Meticulous with attention to detail

• Ability to handle high-volume workload

Other Requirements:

• Available for on-site work at Client premises

• Flexible for overtime during peak recruitment periods.

Compensation Package - Monthly Basic Salary

Amount (SGD) $5000 – $8000