Senior Administrator

NewLife Preschool Services is childcare with a difference. We cherish and nurture every child to become a happy and confident learner with good character values. We believe that each child is a unique individual, who grows and develops skills through exploring within an educational and play-based curriculum.

We are seeking a dedicated and passionate Senior Administrator to join our team. The Senior Administrator reports to the Childcare Admin Manager and supports finance-related operations, through accurate documentation, timely processing, and effective coordination with internal and external stakeholders.

Responsibilities

Invoicing and Billing

· Support monthly billing for student fees.

· Assist in billing for enrichment programs, field trips, uniforms, etc.

· Handle adjustments due to, but not limited to: GSII, advance payments, credit notes.

· Manage refund processes and documentation.

· Maintain distribution list and perform enrolment reconciliation.

Trade Debt Support

· Collate outstanding payment data from the Finance team.

· Send reminders to parents regarding overdue fees.

· Assist in processing late fee adjustments.

Fund Tracking for Events

· Monitor incoming funds for events and special purposes.

· Generate receipts for incoming funds.

· Create and maintain attendance name lists for event participants

· Generate statement of account for events/fieldtrips etc.

Petty Cash Support

· Collate receipts and consolidate in a report

· Submit report to Finance for claim

Procurement Administration

· Assist in creating new vendor profiles.

· Prepare and submit Purchase Requests (PR).

· Process and submit invoices and supporting documents for payment.

· Support the filing and organization of documents related to procurement activities.

ECDA CMS System Updates

· Maintain and update records in the ECDA CMS system as required.

· Ensure accuracy and timeliness of data entry related to student and financial information.

Requirements

· Minimum Higher Nitec Certificate in Business Administration, Financial Services, or related field.

· At least 2 years of administrative experience in childcare industry preferred.

· Service-oriented with strong interpersonal and communication skills.

· Strong team player who is adaptable to changes

· Proficient in Microsoft Office (Excel, Word, Outlook).

· Familiarity with finance systems and ECDA CMS is an advantage.

· Work location: Blk 580 Woodlands Drive 16.