Senior Executive Assistant (Healthcare) #HJO

Job Responsibilities:

• Manage departmental records, documentation, and filing systems in accordance with organizational policies and procedures.
• Coordinate logistics for meetings, events, training sessions, and departmental activities.
• Prepare meeting materials, schedule appointments, manage calendars, and record meeting minutes.
• Liaise with regulatory bodies on matters related to radiation license administration, license renewals, documentation, and compliance requirements.
• Process departmental billing, invoices, and administrative documentation accurately and timely.
• Support procurement and inventory management activities, including stock monitoring, replenishment, vendor coordination, and maintaining inventory levels.
• Ensure compliance with departmental policies, administrative procedures, and regulatory requirements.
• Coordinate IT hardware and software requests and liaise with vendors or support teams for issue resolution.
• Handle correspondence, enquiries, and communications with internal and external stakeholders professionally.
• Support departmental projects, initiatives, and ad hoc assignments as required.

Requirements:

• Diploma in any discipline.
• Minimum 1 year of relevant administrative or secretarial experience, preferably within the healthcare sector.
• Strong communication and interpersonal skills with the ability to engage stakeholders effectively.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

***email_hidden***

Jenalyn Ooi Huai Sian (R1765551)

Recruit Express Pte Ltd

Company Reg. No. 199601303W

EA Licence No. 99C4599