Administrative Assistant, APAC Ethics Office (Third-party Associate)

Location

:

Singapore

Team

:

Project Management

Employment Type

:

Third-party Associate

Job Code

:

A245188A

Responsibilities

About The Team

The Ethics Office was established with the goal of instituting and maintaining high ethical standards and a culture of integrity. The team achieves this goal through 4 main pillars: -

1. Developing an overarching ethical governance program,

2. Implementing and maintaining ethics policies and processes,

3. Providing education and awareness to employees via communications and training, and

4. Ensuring a highly ethical culture by encouraging employees to speak up and to ensure potential misconduct is properly investigated.

We are seeking a proactive and detail-oriented Administrative Assistant to support the APAC Ethics Office. This is a 1-year third-party associate role based in Singapore, providing administrative and operational support to the team, with a primary focus on training and communications support, and day-to-day office operational support. This role is ideal for someone who is highly organized, enjoys coordinating logistics, and thrives in a fast-paced, collaborative environment. The position is fully onsite and based in Singapore.

Responsibilities

Training & Communications Support

• Provide end-to-end administrative support for ethics training and communications initiatives across the APAC region.
• Coordinate training logistics, including scheduling sessions, arranging meetings, catering and other event-related requirements.
• Prepare, format, print, and organize training materials, presentation decks, participant handouts, attendance records, and evaluation forms.
• Coordinate domestic and international shipments, manage inventory, and oversee the distribution of training materials, promotional items, and team merchandise (SWAG).

Administrative & Operational Support

• Provide day-to-day administrative support to the APAC Ethics Office, ensuring smooth and efficient team operations.
• Support vendor coordination, purchase requests, invoice processing, and other operational and procurement-related activities.
• Provide administrative support for regional and global ethics initiatives, special projects, and other ad hoc assignments.

Qualifications

Minimum Qualification(s)

• Diploma or Bachelor's degree in any discipline.
• Relevant experience in administrative or office support.
• Proficient in Microsoft Office, particularly PowerPoint, Word, Excel, and Outlook.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks.
• Good communication and interpersonal skills.
• Proactive, reliable, and able to handle confidential information with discretion.
• Proficiency in Mandarin is essential to effectively engage with stakeholders based in Chinese-speaking markets and to review and update presentations, training materials, and other documents in Mandarin.

Preferred Qualification(s)

• Experience providing administrative support to training, learning and development, human resources, compliance, legal, or other corporate functions.
• Experience coordinating meetings, workshops, training sessions, conferences, or corporate events.
• Familiarity with learning management systems (LMS) or training administration is an advantage.
• Experience supporting regional or multinational teams in a global organization.
• Ability to work effectively in a fast-paced, multicultural environment while managing changing priorities and multiple stakeholders.

Important Note: Please be advised that this job posting is on behalf of a third-party agency. This is a 12-month temporary assignment managed by a third-party agency, who will be your employer. While you may be assigned to work at ByteDance, you will not be a ByteDance employee. All contractual terms, including payroll and benefits, will be handled by the third-party agency. By applying, you agree that the information provided in your application may be processed and retained by ByteDance for recruitment purposes and shared with the third-party agency in accordance with ByteDance's Applicant Privacy Notice https://jobs.bytedance.com/en/legal/privacy

Job Information

Founded in 2012, ByteDance's mission is to inspire creativity and enrich life. With a suite of more than a dozen products, including TikTok, Lemon8, CapCut and Pico as well as platforms specific to the China market, including Toutiao, Douyin, and Xigua, ByteDance has made it easier and more fun for people to connect with, consume, and create content.

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Why Join ByteDance

Inspiring creativity is at the core of ByteDance's mission. Our innovative products are built to help people authentically express themselves, discover and connect – and our global, diverse teams make that possible. Together, we create value for our communities, inspire creativity and enrich life - a mission we work towards every day.

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As ByteDancers, we strive to do great things with great people. We lead with curiosity, humility, and a desire to make impact in a rapidly growing tech company. By constantly iterating and fostering an "Always Day 1" mindset, we achieve meaningful breakthroughs for ourselves, our Company, and our users. When we create and grow together, the possibilities are limitless. Join us.

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Diversity & Inclusion

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ByteDance is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives. Our platform connects people from across the globe and so does our workplace. At ByteDance, our mission is to inspire creativity and enrich life. To achieve that goal, we are committed to celebrating our diverse voices and to creating an environment that reflects the many communities we reach. We are passionate about this and hope you are too.