Regional Programme Co-Ordinator

We are looking for a Regional Programme Co-Ordinator to be part of a growing team providing programme management / PMO services within the JLL APAC Regional Accounts business, dedicated to a specific Client.

This is a centralized administrative and coordination role focused on managing recurring and routine activities, platform administration, and reporting processes. You will demonstrate a high level of attention to detail, be self-motivated and able to work unsupervised at times showing initiative, whilst inspiring confidence in your interactions with both Internal and External Clients, Stakeholders and Partners.

You will have prior experience either working within a PMO with oversight of capital projects or acting as an assistant project manager / project coordinator for corporate occupier / fit out construction projects for blue chip multinational Clients, with experience on projects in the financial sector being advantageous.

You will work closely with and report to the Programme Management Lead undertaking the following key responsibilities.

Key Responsibilities

Platform Administration & Management

• Client’s Third Party Risk Management Platform: Submit requests and follow up with platform Points of Contact (POCs) to complete the verification process

• Client’s Project Management Platform: Coordinate submission of monthly status reports prepared by Project Owners

• Contracts Management Platform: Submit contracts on the platform for "publishing" before purchase orders can be issued; ensure linkage with DB's third party risk management activities

• Maintain data quality and consistency across all platform submissions

Vendor Performance Management

• Coordinate the quarterly vendor performance management process

• Set up meeting sessions and manage logistics

• Take meeting minutes and distribute to stakeholders

• Document processes for governance requirements

• Track action items arising from vendor performance reviews

Reporting and Data Management

• Assist in preparing regular reports on project progress and cost performance

• Support the completion of KPI scorecards and assessments for project teams

• Maintain and update project data in the Client's technology tools

• Ensure data quality and consistency across all reporting platforms

• Perform logic and common sense checks on submissions for accuracy

Action and Activity Tracking

• Create and maintain action logs for various projects within the programme

• Follow up on outstanding actions and provide regular updates to the Lead Programme Manager

• Assist in monitoring project timelines and milestones

• Identify opportunities to streamline day-to-day processes

Financial Support

• Aid in end-to-end project financial management tasks

• Help in preparing financial reports and tracking project budgets

• Assist in the close-out of project financials

Stakeholder Communication Support

• Help draft and distribute stakeholder communications

• Maintain stakeholder contact lists and communication logs

• Assist in organizing and scheduling meetings with internal and external stakeholders

Document Management

• Ensure all project documentation is properly filed and easily accessible

• Assist in maintaining and updating project management templates and standard operating procedures

• Support the Project Owner in driving compliance with the Client's standard Governance Process

Risk and Issue Management Support

• Help maintain risk and issue logs for allocated project(s)

• Assist in tracking the status of risk mitigation actions

General Administrative Support

• Provide general administrative assistance to the Project Owner as needed

• Help coordinate logistics for project-related meetings and events

Technical Skills

• Tech savvy with strong proficiency in digital platforms and technology tools

• Analytical skills – ability to perform general checks on submissions (common sense/logic validation) and identify process improvement opportunities

• Process and structure oriented – comfortable working with standardized processes and governance frameworks

• Basic understanding of construction/project management methodologies and overall project processes

• Ability to read and interpret construction drawings and specifications

• Strong organizational abilities with attention to detail

• Time management and ability to prioritize competing tasks

• Clear written and verbal communication skills

• Problem-solving and critical thinking capabilities

Personal Attributes

• Adaptability and willingness to learn

• Self-motivated with a proactive approach

• Team player who collaborates effectively with diverse stakeholders

• Professional demeanor and reliability

• Ability to work under pressure and meet deadlines

• Strong attention to detail with a systematic approach to work

Education/Experience

• Bachelor's degree in construction or project management, Engineering, Architecture, Quantity Surveying, or related field

• 2-5 years of relevant experience in project management or construction

• Any relevant certifications would be advantageous

Location: This role is based 100% in the Client's offices in the Singapore CBD