Executive, Transshipment

Key Responsibilities

1. Planning of 2nd Carrier Arrangements (Before Vessel ETA Singapore)

• Trunk Service: Coordinate loading between feeder-to-trunk and trunk-to-trunk services.

• Feeder Service: Coordinate loading between trunk-to-feeder and feeder-to-feeder services.

• Feeder Schedule Coordination: Verify public feeder schedules with operators for optimal connections using Power App for vendor selection and priority.

2. Discharging Process

• Planning Updates

• Update internal systems and Portnet upon completion of planning.

• Handle exception errors and submit necessary Portnet TLI (Transshipment Load Instructions).

• Dangerous Goods (DG) Submissions:

• Submit DG documentation to local authorities (MPA/PSA Chemcare) via PM4 before the first carrier’s arrival.

• Address error messages and coordinate with customers for cost-saving measures related to THC.

3. Loading Process

• Connecting Status:

  • Verify and monitor connecting status for all services.

  • Special List Preparation (LISP):

  • Prepare LISP for DG, RF, or OOG shipments for 2nd carrier VO, ensuring required documents are in order.

• Cargo Messaging:

  • Arrange cargo messaging for trunk services at least 3 working days before vessel ETA.

  • Send forecasts to the ship 2 working days before ETA for acceptance.

  • Coordinate with ship operators to release excess slots 5 days in advance for feeder loading.

  • Verify data in Portnet and internal systems for tight connections and escalate urgent issues with PSA.

  • Ensure final vessel clean-up for tight connections, rejected shipments, or shutouts.

4. Job Order & Final Vessel Clean-Up (PSGP Loading)

• Create job orders for payment (if applicable).

• Ensure all required documents (e.g., DG Certificate, Tank Certificate) are properly prepared.

• Perform final vessel clean-up for tight connection rejections or shutouts.

5. Exception Handling

• Monitor DIT (Detention in Transit) shipments and ensure approvals for Port of Loading/Discharge arrangements.

• Manage transshipment permits and customs documentation.

• Apply for DG approval through HQ and ship operators; ensure DG approval ID is captured in the system.

• Submit Empty Force Load requests via CIN and track release of empty units.

• Respond to OOG and DG inquiries, manage handling costs, and obtain approvals for DG transshipment.

• Communicate with OA partners to ensure TLI schedule is created in Portnet.

• Verify and resolve missing containers or shutouts with partners and PSA, escalating as needed for cost recovery.

• Degree in Logistics, Supply Chain, or related field.

• Minimum 2 years of experience in transshipment planning or container operations.

• Strong understanding of transshipment logistics, feeder/trunk services, and Portnet systems.

• Proficient in logistics software such as IRIS4 and Power App.

• In-depth knowledge of Dangerous Goods (DG) handling and documentation procedures.

• Excellent coordination, communication, and problem-solving skills for working with multiple stakeholders (e.g., ship operators, PSA, local authorities).

• Ability to manage complex exceptions and implement cost-saving solutions.

• Detail-oriented with strong organizational and time management skills to handle tight deadlines.

• Willingness to work outside of office hours and on public holidays when required.