Office Admin, Executive Administrator - Contract

Job Scope

• Oversee daily office upkeep, facilities, pantry supplies, stationery inventory, seating arrangements and all vendor coordination
• Monitor administrative supplies and assets, manage access cards and equipment allocation & also initiate procurement when necessary.
• Maintain accurate filing systems for corporate records, contracts and policies while supporting audits and enforcing administrative SOPs.
• Arrange all logistics and related meeting materials for internal meetings, corporate events and staff engagement activities, including post-event follow-ups.
• Manage complex calendars, schedule appointments, coordinate travel/accommodations and prepare professional briefing materials and presentations for senior executives.
• Screen and prioritize incoming communications, handle confidential info securely and act as a professional liaison between management, teams and external stakeholders.

Requirements

• Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to handle digital admin tasks efficiently.
• Strong administrative and coordination skills to effectively manage daily office operations, logistics and internal support.
• Excellent interpersonal and communication skills to build positive relationships with internal teams, management and external vendors.
• High level of organization and strict attention to detail to ensure error-free documentation, record-keeping and compliance.
• Proven ability to multi-task, prioritize urgent requests and manage time effectively in a fast-paced environment with tight deadlines.
• A reliable team player with a professional, service-oriented attitude to seamlessly collaborate across multiple departments.EA License No: 96C4864CEI Reg No: R1104487 (Tan Hui Yung Janet)