Finance & Admin Executive

We are seeking a highly organized, resourceful, and proactive individual to manage finance, and administrative functions while providing direct support to the CEO. This role requires someone who thrives in a dynamic environment, enjoys wearing multiple hats, and can handle both strategic tasks and day-to-day operations with professionalism and discretion.

Key Responsibilities

Finance & Accounting

• Handle daily finance operations including invoicing, payment processing, and expense claims.

• Monitor and reconcile accounts payable, and receivable.

• Work with external accountant and auditors for bookkeeping, tax matters and monthly financial reporting.

• Ensure timely submission of finance-related documentation and statutory filings.

• Support grant applications and government submissions.

Admin & Personal Assistance to CEO

- Oversee general office operations, ensuring a smooth and efficient working environment.

- Manage procurement of office supplies, vendor coordination, and asset inventory.

- Support company events, meetings, and logistics arrangements.

- Handle basic IT and facility support coordination when needed.

- Provide PA support to the CEO.

- Handle confidential matters and sensitive information with discretion.

- Provide executive-level administrative support to the CEO, including scheduling, calendar management, and travel arrangements.

-Act as a liaison between CEO and internal/external stakeholders, ensuring timely communication.

-Assist in project coordination and ad-hoc tasks as assigned by the CEO.

Requirements

• Diploma/Degree in Business Administration, Accounting, or related field.

• Minimum 2–3 years of experience in HR/Finance/Admin roles, preferably in a SME or fast-paced environment.

• Strong organizational, communication, and multitasking skills.

• Proficient in MS Office / Google Workspace; familiarity with accounting software is a plus.

• Discreet, dependable, and able to maintain a high level of confidentiality. Resourceful and problem solver.