Project Executive (Planning & Operations)

Work with Us

At Lions Befrienders, our people are important. We want you to Learn, Grow and Succeed.

Opportunities to Learn

You will attend workshops, conferences and you may even go overseas on a learning journey when the time is right. The Continuing Education Scheme helps you to further yourself professionally. We encourage you to keep learning no matter what age you are.

Opportunities to Grow

You may be transferred internally to widen your understanding of LB. This also helps us to groom future leaders and to help you find satisfaction in your role.

Opportunities to Succeed

Through learning and growing, we want you to succeed. We are committed to creating a work environment that is supportive and encouraging.

Fair Employment

We signed the Employers’ Pledge of Fair Employment Practices, established by the Tripartite Alliance for Fair Employment Practices (TAFEP) and we are committed to fair employment practices.

Our employees are fairly and competitively remunerated.

We believe that work life balance contributes to happy families and thus happy employees.

Role

Project Executive (Planning & Operations)

Overview

• We are looking for a Project Executive (Planning & Operations) to support renovation, upgrading, and facilities works across multiple Lions Befrienders community sites. This role supports the delivery of community infrastructure projects by translating planning intent into on-the-ground action. You will work across site coordination, facilities operations, documentation, and systems, helping to ensure projects are well-coordinated, compliant, and properly recorded from start to handover.

Responsibilities

1. Site Coordination & Project Support

• Support day-to-day coordination of renovation and facilities works across multiple sites
• Conduct regular site visits to observe progress, accessibility, layout, and operational conditions
• Assist in tracking works, follow-ups, and site issues with contractors and service providers
• Support sequencing of works to minimise disruption to centre operations

2. Facilities & Contractor Coordination

• Work closely with the Facilities Management (FM) team to support contractors, vendors, and service providers
• Assist in coordinating schedules, site access, and basic operational requirements
• Flag site risks, safety issues, or operational constraints to the teams

3. Planning, Compliance & Documentation Support

• Support preparation and organisation of project documentation
• Help ensure documentation is complete, structured, and traceable for audit and continuity
• Assist with basic planning and regulatory coordination where required

4. Systems & Records Management

• Update and maintain facilities and project records in internal systems
• Support onboarding and tracking of facilities cases, assets, and maintenance records
• Ensure information across sites is consistent and up to date

5. Handover & Close-Out

• Support inspections, handover processes, and post-handover follow-ups
• Track defects rectification and outstanding items with contractors and FM teams

Requirements

• Diploma or Degree in Urban Planning, Architecture, Built Environment, Facilities Management, Construction, or related disciplines
• 2 to 5 years of experience supporting renovation, facilities, or community infrastructure projects
• Comfortable with site-based work and coordination across multiple locations
• Strong documentation discipline and attention to detail
• Organised, proactive, and able to manage multiple tasks with guidance
• Clear communicator who can work with technical teams, centre staff, and external partners