Executive Assistant – SDVM

Join a dynamic team where you will play a vital role in providing comprehensive administrative support to senior executives, ensuring smooth operations within the organization.

Responsibilities

• Manage calendars, coordinate travel arrangements, and handle expense submissions for senior executives.

• Schedule and prepare for meetings by drafting agendas and compiling necessary presentation materials.

• Serve as a key liaison among executives, employees, clients, and external partners.

• Oversee information flow and ensure timely communication within the team.

• Review and summarize reports and documents; assist in preparing outgoing communications.

• Coordinate onboarding processes for new hire access and IT equipment requests.

• Facilitate the creation of new vendors and purchase orders for departmental needs.

• Provide extensive administrative support to creative leaders and their teams.

• Plan and coordinate events, workshops, and team-building activities.

• Manage mail and courier services efficiently.

• Assist in strategic and change management initiatives for designated business groups.

• Identify and implement process improvements to enhance team efficiency.

• Prioritize and manage multiple projects concurrently.

• Perform additional ad-hoc duties and projects as required.

Requirements

• Diploma in any discipline.

• 5 to 8 years of experience supporting executive-level management.

• Proven expertise in calendar management, including coordination of executive meetings.

• Experience in creating PowerPoint presentations for management.

• Proficient in MS Office Suite (Word, Excel, PowerPoint, and Outlook).

• Demonstrated experience in scheduling travel arrangements.

• Ability to effectively create and modify processes.

• Strong interpersonal skills, with the ability to work in a fast-paced environment while maintaining professionalism and confidentiality.

• Exceptional written and verbal communication skills, with keen attention to detail and strong decision-making abilities.

Interested candidates who wish to apply for the advertised position, please click on "Apply Now". We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PERSOL SINGAPORE PTE LTD)

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