Business Administrative Assistant

We are seeking a detail-oriented and proactive Business Administrative Assistant to support day-today operations within a fast-paced financial advisory environment. This role provides exposure to business operations, client servicing processes, and internal coordination within the financial services industry.

Key Responsibilities

• Provide administrative and operational support to ensure smooth day-to-day business functions
• Use AI-powered tools (e.g., ChatGPT, Canva, NotebookLM) to summarise information and create visual materials
• Assist with documentation, data entry, and preparation of reports and presentations
• Support client servicing processes, including coordination of documentation and follow-ups• Liaise with relevant departments (e.g. Operations, Compliance, Finance) to facilitate processes
• Track and monitor submissions, ensuring accuracy and timeliness
• Support ongoing projects and process improvement initiatives
• Support social media or digital content creation• Assist in organizing group events, client events, or awards functions
• Adhoc tasks as assigned

Requirements

• Currently pursuing a Diploma or Degree in Business, Finance, Economics, or related disciplines
• Proficient in Microsoft Excel and PowerPoint
• Detail-oriented with strong organisational skills
• Proactive, responsible, and willing to learn
• Strong communication and interpersonal skills
• Ability to manage multiple tasks and prioritise effectively
• Familiarity with AI tools (e.g. ChatGPT, Claude, Notebook LM, Canva or similar) is a plus