Senior Project Expeditor

Key tasks and responsibilities

• Own and ensure compliance of BW Offshore’s Project Procurement procedures, escalating and resolving non-compliance
• Confirm supplier’s understanding of all deliverables and that the supplier’s submission or delivery requirements match the project/operation expectations
• Review and analyze supplier’s document and data submittal plans, identifying gaps and driving corrective action
• Obtain copy of supplier’s production schedule, confirm the supplier has a complete and capable plan for meeting the delivery requirements
• Evaluate the supplier's plans and ability to meet the schedule, applying experience-based judgement to critical, complex or high-value packages
• Identify potential and actual disruptions in the supplier's submission and delivery schedules, including early warning of systemic or recurring risks across multiple suppliers
• Develop and present to management alternatives and recovery plans for suppliers to improve performance, including cost/schedule trade-off recommendations
• Lead the implementation of selected actions to avoid or minimize the impact of supplier schedule disruptions on delivery, coordinating across procurement, engineering, and project teams
• Act as the escalation point for expediting issues that cannot be resolved by junior expeditors; support resolution of complex or contractually sensitive supplier disputes
• Provide technical guidance, mentoring, and on-the-job training to Project Expeditor(s) and junior SC personnel; review and quality-check their expediting reports and supplier assessments
• Support planning and allocation of expediting workload across the team and provide input to resourcing decisions
• Contribute to continuous improvement of expediting processes, tools, and templates, and support development or refinement of expediting-related SC procedures
• Prepare and present expediting status, KPI, and risk reporting to project management and other stakeholders
• Perform other procurement discipline tasks such as logistics coordination and material receiving
• Coordinate material transportation requirements with third-party freight forwarders as per agreed shipping terms on Purchase Order
• Monitor goods arrival at warehouse for material receipt and transfer
• Consolidate orders at warehouse to keep freight forwarding costs to a minimum
• Review freight forwarding cost against contract rates, identifying and acting on cost-saving opportunities
• Authorize freight invoices, receive order arrivals and input shipment status in IFS
• Other duties as assigned

Education

• Bachelor's Degree, Diploma or Certificate
• Relevant experience may compensate formal education

Experience

• Ideally 6-8 years of relevant experience, primarily in the area of procurement and expediting, including experience handling complex, high-value or critical packages
• Prior experience guiding, mentoring, or informally leading junior expeditors or SC staff is an advantage
• Experience in the offshore oil and gas industry is an advantage
• Proven experience with ERP systems

Interpersonal skills

• Strong interpersonal, communication, and stakeholder-management skills, including with senior management and suppliers
• Solution oriented with strong negotiation and conflict-resolution skills
• Able to work independently, lead by example within a team, and support/develop junior colleagues
• Structured and organized, with strong attention to detail and sound judgement under pressure

Knowledge

• In-depth understanding of commercial and contractual issues related to the procurement of goods
• Strong understanding and practical knowledge of ERP systems
• Good understanding and knowledge of the technical, contractual and commercial issues related to design and engineering of Floating, Production, Storage and Offloading (FPSO) vessels is an advantage
• Fluent in English (oral and written)