Finance & HR Assistant

Job Description & Requirements

Industry: Marine / Diving

Working hours: Monday - Friday (0930 - 1830h)

Office Working location: Jurong West/Pioneer Area

Benefits: AWS, Staff Welfare, Performance Bonus and more

Finance

1. Assisting Finance Manager with all AP, AR

2. Liaising with customers and suppliers on invoicing and payment discrepancies

3. Assist to prepare and generate SOA to customers and request for payment

4. Assist to prepare and process documents matching, payment, expense reports (claims, expenses) and other financial documents

5. Assist to quarterly GST filing and maintaining proper filing of accounting statements and records

6. Assist in reconciling bank statements and resolving discrepancies to ensure accurate financial reporting

7. Supporting in month-end closing activities, including preparation of financial reports

Human Resource

1. Process weekly/monthly payroll, overtime, claims, allowances

2. Handle submission and processing of statutory payments and claims, including CPF, IR21, IR8A, NS claims, Government-Paid leave, and training grant submissions

3. Ensure accurate date entry into system (Info-Tech)

4. Prepare employment contract, work pass application, work pass renewal

5. Effectively maintains employee records and HR documents

6. Provide recruitment support including job posting, follow up with shortlisted candidates for scheduling interviews, HR documents for hiring

7. Develop and implement HR policies and procedures in accordance with legal requirements and best practices

Office & Admin Support

1. Work closely with Finance Manager and management team to execute daily office operations

2. Manage office supplies inventory and place orders when necessary

3. Maintain office equipment and coordinate repairs/replacements as needed

4. Provide general administrative assistance to the team, including documents sorting, office admin jobs and filing

5. Managing travel arrangements for management and staff

6. Coordinate with clients, suppliers, and external vendors to schedule services and deliveries (eg. building management)

Requirements

• Min. 2 years relevant work experience

• Min. diploma in Finance/Accountancy, Business Administration or related field

• Experience in Xero accounting software is a must

• Experience in InfoTech HR software preferred

• Proficient in Microsoft, Google Workspace and WhatsApp Web

• Strong attention to detail and accuracy

• Ability to work independently and with minimal supervision

• Ability to multi-task and prioritize daily workload

• Preferrable to start immediately

• Singaporean and permanent residents preferred

Kindly email your detailed resume including reason(s) for leaving, current and expected salary to ***email_hidden*** to apply.

We regret only shortlisted candidates will be notified.

Thank you for your interest and we wish you all the best in your job search!