Secretary at Jalan Boon Lay (1 year renewable agency contract)

This role is responsible for ensuring operational excellence and regulatory compliance within the center. This role involves providing comprehensive administrative and operational support to facilitate smooth day-to-day operations and successful execution of center events.

Responsibilities

Management Support

• Assist Directors/Management with internal training, claim, and leave submission.
• Facilitate arrangements for management overseas trips.
• Organize and coordinate meetings/visits, including assist in preparation of materials.
• Take meeting minutes and follow up on action items, when required.
• Handle requests and queries from management.

Administrative Tasks

• Raise purchase requisitions for supported divisions/offices.
• Provide administrative support for events and visits.
• Support in reception duty covering and provide general assistance to visitors.
• Assist with onboarding of new hires in supported divisions/offices
• Maintain a systematic filing system.
• Update and manage office policies and procedures.
• Track, maintain, and order office supplies inventory.
• Maintain divisions/offices distribution list and contact lists.
• Assist in planning and executing internal and external events, ensuring all logistical details are managed effectively.
• Drive continuous improvement within the administrative and secretarial support organization
• Perform any other duties assigned by the Management or Reporting Officer

• Minimum qualification: Nitec in a related field
• At least 1 year of experience in a secretary/PA or administrative role is highly desirable
• Excellent communication and interpersonal skills to interact effectively
• Willingness to occasionally work outside office hours
• Proficiency in Microsoft Office
• Self-driven, meticulous, able to multi-task and work independently and as part of a team
• Flexibility to adapt to changing priorities and handle unexpected situations
• Eager to learn new knowledge and technology