General Admin Assistant

Role Summary

We are seeking a reliable and organized General Administrative Assistant to manage office tasks efficiently.

The role includes carrying out administrative duties such as filing, typing, copying, binding, scanning, etc.

The ideal candidate will be competent in prioritizing and working with little supervision and is self-motivated and trustworthy.

Responsibilities

The primary duties and responsibilities of a General Administrative Assistant include:

• Managing office supplies inventory and placing orders as necessary
• Answering and directing phone calls to relevant staff
• Scheduling appointments, meetings, and managing staff calendars
• Coordinating travel arrangements for staff members
• Preparing reports and documents as needed
• Maintaining and updating company databases
• Organizing, filing, and retrieving corporate records, documents, and reports
• Providing general support to visitors
• Handling basic bookkeeping tasks
• Supporting staff in assigned project-based work
• Creating and maintaining electronic and hard copy filing system
• Providing excellent customer service to clients and customers

Qualifications

• Minimum 4 years’ experience as a General Administrative Assistant, Administrative Assistant or similar role.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Strong organizational skills with the ability to multi-task.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills.
• ITE Certification in Business; additional qualification as an Administrative Assistant or Secretary will be a plus.