6 Months Contract Admin Associate/ Secretary (up to $3200/ East) #HGNT

We are hiring 6 Months Contract Admin Associate/ Secretary to be outsourced to our clients from reputable healthcare organizations.

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Job Responsibilities

• Provide secretariat support to meetings related to the nursing department and RCD level committee(s) when required.

• The Secretariat role includes but is not limited to:

o Scheduling of meetings

o Creation and sending of invitations for meeting and monitoring of responses

o Agenda setting with Nursing leaders

o Logistics set up

o Attendance taking

o Minutes writing or notes taking when required

o Tracking of action plans, if required

• Keep accurate and up-to-date records required for regulatory and organisational compliance and audit(s)

• Assist Nurse Managers in managing dormitory list and any other databases, including but not limited to formatting and printing of materials

• Liaison between nursing and external clinical service provider(s) for scheduling and billings when required

• Assist in the procurement of medications and billing from vendor(s)

• Liaise between Nursing and Operations to arrange transport for medical appointments

• Prepare resident related administrative information and collaterals

• Maintain sufficient stationery and laboratory supplies for residence levels

• Manage archival of medical records for all death/discharge cases

• Support Nurse leaders in the orientation of new nursing staff, and creation of IT accesses for nursing staff

• Maintain and issue lockers to nursing staff, where required

• Be the Learning Coordinator for the nursing home, including maintenance of training and certification records

• Collate nominations for trainings and correspond with nursing homes and/or external parties on course administration, including CPE points creation

• Collect, report, disseminate and follow-up on attendance, quizzes and course evaluations

• Assist in student placement and logistics required, when required

• Assist in the collation of clinical quality indicators for reporting and presentation

• Submit all incident reports through Corporate Incident & Risk Management Portal

• Provide any other ad-hoc admin support, as required

• Minimum N/O/A Level

• Minimum 2 years of experience in administrative support

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Please include your full working experience, education background, notice period, expected salary.

Trista Theseira

Outsourcing Team

Ref Code: #HGNT

Recruit Express Pte Ltd

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We regret to inform that only suitable candidates will be shortlisted for an interview.