Executive Administrative Assistant [US Tech MNC/ UP 4.3k]

The Opportunity

• Our client, a leading global technology organization, is seeking an experienced Administrative Business Partner to support business leaders and teams based in Singapore.
• This role requires a highly organised and proactive individual with strong experience in executive support, calendar management, travel coordination, event planning, expense management, and stakeholder engagement within a fast-paced multinational environment.
• The successful candidate will play a key role in supporting leadership priorities, improving operational efficiency, coordinating team activities, and managing day-to-day administrative processes with professionalism and discretion.
• Candidates who are able to start within short notice would be preferred.
• Location: Pasir Panjang

The Talent

• Minimum 4 years of administrative experience in a technology company, multinational corporation, or similar fast-paced environment
• Prior experience supporting senior stakeholders, executives, or business teams
• Proven experience in calendar management, meeting coordination, travel arrangements, and expense processing
• Strong stakeholder management and interpersonal communication skills
• Highly organised, detail-oriented, and able to manage confidential information
• Ability to multitask effectively and manage competing priorities independently
• Experience coordinating meetings, events, team activities, and business initiatives
• Professional, adaptable, and comfortable working in an ambiguous and fast-moving environment
• Strong written and verbal communication skills
• Strong judgement and discretion when handling sensitive business matters
• Ability to work independently while collaborating effectively with cross-functional teams

The Job

Executive Support & Calendar Management

• Manage and maintain calendars for executives and teams, including scheduling, prioritisation, and conflict resolution
• Coordinate meetings across different time zones and ensure effective preparation and follow-up
• Prepare meeting agendas, presentation materials, and supporting documentation
• Assist with meeting notes and action tracking where required

Travel & Expense Management

• Coordinate domestic and international travel arrangements, including itineraries and business travel requirements
• Support travel preparation activities such as documentation, scheduling, and logistics planning
• Process expense reports, invoices, purchase orders, and budget-related activities accurately and efficiently

Administrative & Operational Support

• Provide day-to-day administrative support including facilities coordination and workplace requests
• Support office space planning, resource coordination, and operational requirements
• Maintain accurate records, documentation, and administrative processes
• Identify opportunities for process improvements and contribute to operational initiatives

Team & Event Coordination

• Plan and coordinate internal and external events including team activities, business events, workshops, and company programmes
• Manage event logistics including venues, vendors, equipment, schedules, and budgets
• Support employee engagement and workplace culture initiatives
• Coordinate team meetings, offsites, and leadership activities

Communication & Stakeholder Coordination

• Build strong working relationships with internal stakeholders and external partners
• Manage communication requests and ensure timely follow-up on action items
• Collaborate with cross-functional teams to support business priorities
• Maintain a high level of professionalism and confidentiality at all times

Next Step

• Send your updated resume to: ***email_hidden***
• Email Subject: Apply: Executive Administrative Assistant
• We regret to inform that only shortlisted candidates will be contacted.

Jason Lew Hong Kang

EA Licence Number: 91C2918

Personnel Registration Number: R1876435