PMO Administrator

Job Title: Project Management Office (PMO) Administrator

Job Summary

The PMO Administrator provides administrative, coordination, and basic financial administration support to the project team to ensure effective project governance, documentation control, reporting, and coordination across multiple projects. The role involves maintaining project documentation, coordinating meetings, supporting internal project submissions and paperwork, assisting with purchase requisitions, invoices, budget tracking, and cost reporting. The candidate must be meticulous, organized, and able to follow through accurately on documentation, financial records, and stakeholder submissions.

Key Responsibilities

• Provide administrative support such as project setup, documentation, invoicing and project closing activities.
• Coordinate communication between internal departments, clients, consultants, contractors, and suppliers.
• Prepare, organize, and maintain project documentation, including contracts, correspondence, reports, and meeting minutes.
• Coordinate with finance screening and create new customers in system.
• Follow up with stakeholders on outstanding actions and submissions.
• Process purchase requisitions, purchase orders, invoices, and project-related expenses.
• Track project budgets and assist with cost monitoring and reporting.
• Submit departmental staff’s monthly timesheet
• Perform other administrative duties as assigned.

• Minimum Diploma in Business Administration, Finance, Accounting, Project Management, Engineering, or a related discipline.
• Prior experience in project administration, PMO support, finance administration, procurement support, or document control will be advantageous.
• Basic understanding of purchase requisitions, purchase orders, invoicing, cost tracking, budget monitoring, and internal approval processes.
• Proficient in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
• Strong organizational and multitasking skills.
• Strong document control and record management skills.
• Meticulous, responsible, and have attention to details, accuracy and confidentiality.
• Ability to prioritize tasks and meet deadlines.
• Strong interpersonal and stakeholder management skills.
• Problem-solving and coordination abilities.
• Ability to work independently and collaboratively.