Temporary Management Assistant Officer

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Temporary-Management-Assistant-Officer/33714-en_GB/

We regret that only shortlisted candidates will be notified.

1. Concur Claims

• Support the Principal Investigator (PI) in the timely processing and submission of project Concur claims

• Ensure all project expenses are accurately recorded and properly documented

• Verify that claims comply with institutional policies and grant requirements

• Reduce the administrative burden on the PI by managing claims-related processes

• Improve the efficiency of project claims management and support smooth financial operations

2. Event Support

• Sending invitation letters to event attendees, answering queries and collating responses

• Liaising with travel agent and with guests to arrange guests’ travel

• Processing claims related to guest travel

• Responds to queries from guests, providing customer services

• Other event-related bookings as necessary

• Supports event team on the day with any task needed

3. Visits Support

• Liaise with external parties to arrange visits

• Confirm the agenda with the external party and with SSHSPH leadership

• Room booking, room set up, collating slides, preparing refreshments in the room, taking photos were required

• Welcoming guests

Qualifications

• Minimum diploma or equivalent; degree preferred

• Experience in administrative, finance, or claims processing work

• Familiarity with Concur or similar expense claim systems is an advantage

• Strong attention to detail and good record-keeping skills

• Able to work independently and handle confidential information responsibly

• Good communication and coordination skills

• Proficient in Microsoft Excel, Word, and email

• Able to meet deadlines and support project administrative needs

• Able to work with a flexible schedule, as working hours may be irregular and support mayoccasionally be required at short notice

• Willing to be engaged on an hourly basis, with payment based on actual hours worked4