Operations & Admin Coordinator

Location: Ubi Techpark, Singapore

Employment Type: Full-Time

Working Hours: Monday – Friday | 8:30am – 5:30pm

PLC Automation Pte Ltd is a fast-growing industrial automation solutions provider specialising in supplying obsolete, hard-to-find and critical automation spare parts to customers worldwide. We support industries including manufacturing, oil & gas, marine, semiconductor, infrastructure and utilities.

As our business continues to grow, we are looking for an organised and proactive Operations & Admin Coordinator to join our Operations team.

This role is ideal for someone who enjoys administrative work, is highly organised, enjoys working with documents and systems, and wants to grow with the company.

Responsibilities

Order Administration

• Prepare Purchase Orders to suppliers
• Send Purchase Orders and follow up on supplier acknowledgements
• Prepare customer invoices, Delivery Orders and Packing Lists
• Update order status in the company system
• Maintain accurate customer and supplier records

Operations Support

• Coordinate with suppliers on delivery schedules and order status
• Assist with courier bookings and shipment documentation
• Prepare documentation required for local and overseas deliveries
• Support inventory documentation and stock records

Finance & Administration Support

• Verify supplier invoices against Purchase Orders
• Prepare supplier payment schedules for approval
• Assist in maintaining Accounts Receivable and Accounts Payable records
• Organise and file finance-related documents
• Support month-end administrative activities
• Submission of GST every quarter

Office Administration

• Manage office supplies and pantry inventory
• Coordinate courier services and incoming deliveries
• Maintain organised filing systems (physical and digital)
• Support general office administration

HR Support

• Assist with staff onboarding documentation
• Maintain employee records
• Coordinate interviews and training schedules
• Support HR administrative tasks

Requirements

• Diploma, NITEC or equivalent qualification
• 1–3 years of administrative or operations experience preferred
• Good organisational and multitasking skills
• Good communication skills in English
• Proficient in Microsoft Office (Excel, Word, etc.)
• Proficient in Google Workspace (Gmail, Google Calendar, Hangout, etc.)
• Able to work independently and as part of a team
• Meticulous and detail-oriented
• Willing to learn and take initiative

Preferred (Not Required)

• Experience with Xero
• Experience in import/export or logistics documentation
• Experience in an industrial, engineering or trading company

What We Offer

• Stable Monday to Friday work schedule
• Friendly and supportive work environment
• Opportunities to learn different aspects of business operations
• Career progression as the company grows
• Exposure to international suppliers and customers