Administrative Assistant

We are looking for a proactive and organised General Administration & Printing Assistant to support the daily operations of a school's General Office and Printing Room. The successful candidate will be responsible for managing printing requests, providing administrative support, maintaining office supplies, and delivering quality customer service to staff, students, parents, and visitors.

Key Responsibilities

Printing Room Operations

• Process and complete printing requests for teaching materials and school documents.
• Ensure the cleanliness and organisation of the printing room.
• Prepare, verify and maintain printing records and monthly usage statistics.
• Monitor printer meter readings and maintain accurate printing records.
• Order and replenish paper, toner and other printing consumables.
• Operate printing, photocopying and other office equipment.

General Administration

• Perform general administrative duties including filing, document preparation and record management.
• Support daily office operations and administrative activities.
• Assist with data entry and document processing.
• Carry out ad-hoc administrative duties assigned by the Reporting Officer or School Leaders.

Reception & Customer Service

• Assist at the General Office reception counter.
• Attend to enquiries from staff, students, parents and visitors.
• Answer incoming telephone calls and direct enquiries to the appropriate personnel.
• Take accurate messages when necessary.

Requirements

Qualifications

• Minimum GCE 'N' Level or equivalent.

Experience

• At least 1 year of relevant experience, preferably in school general administration.

Skills & Competencies

• Proficient in Microsoft Office applications.
• Good communication and interpersonal skills.
• Strong organisational and time management skills.
• Meticulous with good attention to detail.
• Able to multitask and work effectively in a fast-paced environment.
• A positive team player with a customer service mindset.

Working Hours

• Monday, Tuesday, Thursday & Friday: 8.00 AM – 5.30 PM
• Wednesday: 8.00 AM – 5.00 PM
• Inclusive of a 1-hour lunch break
• No work on Saturdays, Sundays and Gazetted Public Holidays.