Deputy Manager- HR and Office Administration

The Opportunity

We are seeking a dynamic and detail-oriented Deputy Manager – HR & Office Administration to join our clients high-performing team. This is a unique opportunity to be at the intersection of people strategy and operational excellence in a fast-paced, global environment.

As a key partner to the Singapore HR Head, you will translate strategic HR priorities into seamless day-to-day execution while creating an exceptional employee experience. You'll lead HR operations and office administration for our Singapore entities, ensuring best-in-class service delivery, compliance excellence, and a workplace culture that inspires performance.

What You'll Do

Drive End-to-End HR Excellence

• Orchestrate the complete employee lifecycle—from onboarding through offboarding—ensuring every touchpoint reflects our commitment to people excellence
• Ensure flawless execution of HR transactions including contracts, employee records, confirmations, transfers, promotions, and organizational changes
• Champion compliance with Singapore employment legislation, MOM regulations, and internal governance frameworks
• Quality-assure HR documentation and processes, serving as the go-to expert for operational HR matters
• Lead continuous improvement initiatives that elevate HR process efficiency and standardization
• Optimize HR systems and employee databases for accuracy and usability

Deliver Exceptional Employee Benefits & Services

• Administer comprehensive employee benefits programs including insurance, wellness initiatives, leave management, and employee assistance programs
• Drive accuracy in HR reporting, data reconciliation, and record management
• Support annual compensation reviews, bonus administration, and strategic employee communications

Enable Global Mobility

• Oversee all work pass administration (EP, SPass, DP) with precision and timeliness
• Coordinate seamless relocation and onboarding experiences for expatriate employees and their families
• Ensure 100% compliance with immigration regulations and documentation requirements

Elevate Employee Experience

• Champion employee engagement, wellness, recognition, and experience initiatives that make workplace exceptional
• Serve as a trusted advisor to employees and managers on HR policies, procedures, and employee relations
• Handle sensitive matters including disciplinary processes, grievances, and workplace investigations with professionalism and confidentiality
• Create a culture of responsive, employee-centric HR service delivery

Lead Workplace Excellence

• Lead and inspire the Office Administration team to deliver outstanding day-to-day office operations
• Oversee facilities management, workplace services, vendor relationships, and office maintenance to world-class standards
• Manage office budgets, procurement, and administrative contracts strategically
• Ensure workplace health, safety, security, and business continuity protocols are maintained
• Coordinate travel, visitor management, executive support, and workplace services seamlessly
• Optimize office assets, inventory, and administrative resources

Develop Your Team

• Provide coaching, mentorship, and daily guidance to HR Executives, Office Administrators, and support staff
• Allocate work effectively, monitor performance, and ensure service excellence
• Build team capabilities and foster professional growth

Ensure Governance & Compliance

• Maintain rigorous compliance with internal policies including Code of Conduct, Data Privacy, Anti-Bribery & Anti-Corruption frameworks
• Support internal and external audits through meticulous documentation and record-keeping
• Drive continuous improvement through HR projects, process enhancements, system implementations, and policy development

What You Bring

Essential Qualifications

• Bachelor's Degree in Human Resources, Business Administration, Management, or related discipline
• 6–8 years of progressive HR experience with comprehensive exposure to HR operations and office administration
• Deep knowledge of Singapore employment legislation, MOM regulations, payroll administration, and employment practices
• Proven expertise in expatriate administration and immigration matters
• Demonstrated ability to juggle multiple priorities and deliver excellence in fast-paced environments

Preferred Experience

• Experience managing HR and administrative teams in regional or multinational environments
• Track record of process improvement and operational excellence initiatives
• Exposure to HR systems implementation and digital transformation