Human Resource Executive

COMPANY DESCRIPTION

Boys' Town is a non-profit social service agency in Singapore dedicated to supporting children and youth in need. Founded in 1948 by the Montfort Brothers of St. Gabriel, Boys' Town began as a residential home for boys affected by the war and has since expanded to provide a continuum of services for children and youth in need.

Today, Boys' Town serves both boys and girls, from infants to young adults, many from disadvantaged or disengaged families who have experienced challenges such as neglect, abandonment, or abuse. Boys' Town provides holistic and integrated services including residential care, fostering services, respite care, youth outreach, adventure-based therapy, and clinical intervention.

As an organisation, Boys' Town is committed to meaningful social impact and professional practice. Staff work within multi-disciplinary teams of trained professionals, united by a shared purpose of making a positive impact in the lives of children and youth.

RESPONSIBILITIES

The HR Executive supports the Human Resource Manager and is responsible for carrying out a full spectrum of HR functions, with a primary focus on Training & Development and Employee Engagement, while ensuring smooth HR operations and quality service to internal stakeholders.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

A. FUNCTIONAL

Training & Development

• Administer and maintain accurate training and development records for all employees.

• Coordinate all in-house and external training programmes, including room booking, logistics, attendance tracking and learner communication.

• Manage course applications, liaise with training providers, process training grants, and verify related documentation.

• Track and manage the training budget, ensuring timely updates and accurate reporting.

• Collect training data and prepare evaluation reports, insights, and analysis for management review.

• Support the development and implementation of L&D initiatives including training calendars, capability-building programmes and staff development projects.

• Provide coordination support for organisational interventions such as workshops, development programmes and staff learning activities.

• Conduct basic in-house training, briefings or onboarding sessions when required.

Employee Engagement & Staff Welbeing

Assist in planning, coordinating and implementing employee engagement initiatives.

Support workplace wellbeing programmes and activities.

Handle administrative aspects of staff welfare, such as purchase of baby hampers, condolences, and welfare-related items.

Assist in driving culture-building efforts by collaborating with departments to enhance employee experience.

Participate in committees, taskforces, and staff engagement groups as required.

Recruitment

Manage the end-to-end recruitment cycle, including job posting, screening, interviews, and onboarding.

Conduct security screening, pre-employment checks, and reference checks.

Support recruitment initiatives such as career fairs and employer branding activities.

Track, update and analyse recruitment statistics regularly.

Administer recruitment and movement processes for Assistant Manager and below levels, including transfers and exits.

Process applications for work passes for foreign staff.

Support administration for staff on secondment or other employment schemes.

HR Operations & Admininstration

• Provide administrative support for performance management cycles and tracking of appraisals and contract renewals.

• Maintain personnel files for Assistant Manager level and below.

• Prepare HR reports and presentations.

• Support corporate governance and audit requirements, ensuring compliance and proper documentation.

• Assist in generating attendance sheets for meetings and tracking staff attendance.

• Manage procurement or requisition of items for the HR department.

• Provide administrative support to the HR Manager and Directors.

• Perform minute-taking when required.

• Participate in HR or organisational projects as assigned.

• Any other assigned duties.

Reporting/ Compliance

Prepare and submit mandatory reports such as MSF monthly/quarterly/yearly reports, headcount reports and training reports.

Handle statutory submissions, HR claims, grants and funding applications.

Support compliance, audits, and corporate governance matters relating to HR processes.

Participate in manpower-related surveys and reporting requirements.

B. MANAGERIAL

Provide regular updates to the Human Resource Manager.

Coach and guide junior staff, interns and temporary staff.

Deliver presentations or conduct training sessions when required. C. ORGANIZATIONAL To participate actively in all fundraising activities as well as any other commitments that Boys' Town undertakes.

To work in close collaboration with other staff, department and components of Boys' Town.

The Executive Director and or his/her representative may assign you any other duties that are within reason for the operational needs of Boys' Town.

QUALIFICATIONS

Diploma in Human Resource Management or related discipline.

1-3 years of HR experience. Experience in training coordination is an advantage.

Fresh graduates with strong interest in HR, training, or employee engagement are welcome to apply.

Exposure to HRIS systems (e.g., Prosoft, BIPO) is advantageous.

Basic understanding of the Employment Act.

Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.

Strong interpersonal and communication skills.

Able to work independently, manage multiple tasks and work well under pressure.

Passion for serving the community and a strong desire to contribute meaningfully to the social service sector.

Driven, proactive and purpose-oriented, with genuine interest in supporting staff development and wellbeing.

Strong team player who enjoys working collaboratively across departments and disciplines.

Positive interpersonal skills and ability to build trusting, respectful relationships.

Strong communication skills—clear, warm, people-centered.

Organized, adaptable, and able to manage multiple tasks in a fast-paced environment.

Please note that your application will be sent to and reviewed by the direct employer - Boys’ Town