Senior Admin Executive

Company Overview

Halex Construction Pte Ltd is a trusted Asia Pacific partner delivering quality shore protection and civil engineering services including dredging, seawall installation, land reclamation, and stone revetment. Awarded Singapore SME 500 Company for 2021/2022.

Job Summary

Currently expanding, we seek a Senior Admin Executive to manage daily administrative and facilities functions for a 100-headcount company. You will ensure efficient office operations, contract and license management, guide the admin team, and drive process improvements. The role will report to the HR & Admin Manager.

Responsibilities

• Manage daily office administration including coordination with suppliers, contractors, and service vendors to ensure smooth operations
• Administer and monitor insurance policies, service agreements, and rental contracts for lorries, open yards, dormitories, equipment, and leased facilities by maintaining renewal and expiry trackers and initiating timely renewals
• Maintain accurate and secure administrative document control and records management systems for company assets and facilities, ensuring physical and electronic files are current and easily retrievable
• Coordinate and prepare documentation for BCA CRA, ISO, bizSAFE Star, GGBS, and other audits, registrations, certifications, and renewals by collaborating with internal departments to ensure completeness and timely submission
• Provide guidance and task coordination to administrative staff to optimize team productivity and workflow
• Review and recommend improvements to administrative workflows to enhance efficiency, cost control, and record keeping
• Manage and update the company’s Facebook page and corporate profile to maintain a consistent public presence
• Plan and coordinate festive celebrations and staff engagement activities to foster a positive workplace culture
• Resolve day-to-day operational and administrative issues independently to support continuous business operations
• Perform additional duties assigned by the HR & Admin Manager or management as needed

Required competencies and certifications

• Diploma in Business Administration or related discipline, or equivalent relevant experience
• Minimum 5 years of office administration experience, preferably in construction or engineering environments
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) to maintain accurate trackers, records, and reports
• Strong organizational and time-management skills to manage multiple priorities and proactively follow up on tasks
• Effective communication and interpersonal skills to liaise with diverse stakeholders
• Resourceful self-starter capable of independently resolving operational and administrative issues

Preferred competencies and qualifications

• Experience supporting audits, certification renewals, compliance documentation, or management systems

Other Information

Benefits and Work Conditions

• Minimal overtime required
• Convenient location, 5 minutes walk from Kovan MRT
• Five-day work week, 8:30am to 5:30pm