Admin Assistant

Admin Assistant

JobScope

GeneralAdministration

• Assist in the counting / sorting / packing / distribution ofbrochures or leaflets/items to the teachers and students.

• Assist in the dissemination of information: school circulars,parents’ messages.

• Inventory management of spare uniforms and first aid items.

• Assist with the updating of Organisational Chart when new staffjoins, or resigning staff leaves.

• Assist with updating the attendance system on a daily basis, usingthe IT-enabled system of attendance tracking.

• Any other duties assigned by School Leaders, AdministrativeManagers (AM) or Operation Managers (OM), including supporting school keypersonnel as assigned by the AM.

Reception

• Cover front desk customer service duties for Primary School andMOE Kindergarten.

• Answer phone calls, attend to walk-in visitors, takes messages,responds to enquiries and provide general useful information (in a dynamicenvironment where high calls volume can be expected during peak hours).

• Maintain customer related information when required, eg phone log.

• Communicate with teachers regarding parents’ feedback/ messagesfrom phone calls or walk-in parents.

• Handle daily varied demands and queries from parents/ students/vendors/ staff etc.

• Render first level assistance to walk-in students’ needs includingattending to sick and injured students, early dismissals. To escalate suchcases to other colleagues in the office immediately if it is beyond superficialcases of injuries.

• Handle/ support situation when student(s) vomited and soiled theirclothes.

• Assist students in times of need, e.g. handling lost & founditems, change of uniform, contacting teacher/ parent, locating classroom.

• Assist in receiving of goods and incoming mails.

• Maintain tidiness of the reception area at all times.

Requirement

Experience:

• 3 years of working experience as administrative role (based onexact years of experience eg. 7.5 years of experience will be regarded as 7years).

• 3 GCE “N” Level Passes including English and Mother Tonguelanguage.

ContractPeriod:From 1 January 2027 to 31 December 2027.

Option to Extend: The Contractor grants the Authority theoption to extend the Contract for a further period of one year from 1 January2028 – 31 December 2028.

• Mondays to Thursdays : 7:00am to 4:00pm, inclusive of 0.5hr lunchbreak

• Fridays : : 7:00am to 3:30pm, inclusive of 0.5hr lunch break

• Service not required on Saturdays, Sundays and gazetted publicholidays