HR Executive

Job Summary

We are looking for a responsible, organized and hands-on HR Executive to support our day-to-day human resource operations.

The successful candidate will be involved in recruitment, HR administration, attendance, payroll support, work pass matters, employee relations and HR compliance.

The ideal candidate should have a good understanding of Singapore employment practices, strong communication skills and the ability to work independently in a fast-paced environment.

Key Responsibilities

Recruitment

• Handle end-to-end recruitment for full-time and part-time positions.
• Source and screen candidates through various recruitment channels.
• Arrange interviews and coordinate with hiring managers.
• Prepare employment offers and onboarding documents.
• Coordinate new employee onboarding and ensure all required documents are completed.
• Maintain recruitment records and candidate information.

HR Administration

• Maintain accurate and up-to-date employee records.
• Prepare employment contracts, confirmation letters, salary adjustment letters and other HR documents.
• Manage employee onboarding, transfers and offboarding.
• Handle day-to-day employee HR enquiries.
• Maintain proper and confidential HR filing.
• Ensure employee information and HR records are kept accurate and updated.

Attendance & Leave Management

• Monitor employee attendance and clock-in/out records.
• Follow up on attendance discrepancies and missing records.
• Monitor leave applications and leave balances.
• Verify overtime, rest-day and public holiday work.
• Follow up on absenteeism and attendance issues.
• Ensure attendance records are accurate for payroll processing.

Payroll Support

• Assist with monthly payroll preparation and verification.
• Check salary, overtime, allowances, deductions and unpaid leave.
• Verify payroll against attendance and leave records.
• Assist with CPF-related matters and submissions.
• Liaise with relevant parties on payroll-related matters.
• Ensure payroll information is accurate and submitted within the required timeline.

MOM & Work Pass Matters

• Assist with Work Permit and S Pass applications, renewals, transfers and cancellations.
• Monitor work pass expiry dates.
• Maintain accurate records of foreign employees.
• Assist with MOM-related matters, including quota and levy.
• Assist with IR21 and other statutory submissions when required.
• Ensure HR practices comply with relevant Singapore employment regulations.

Employee Relations

• Handle employee enquiries and workplace concerns professionally.
• Assist management with employee relations matters.
• Support disciplinary and performance management processes.
• Prepare warning letters, counselling records and other HR documentation when required.
• Assist with probation reviews and employee performance matters.
• Maintain confidentiality when handling sensitive employee matters.

HR Policies & Compliance

• Assist in implementing and maintaining HR policies and procedures.
• Ensure proper HR documentation and processes are maintained.
• Keep updated on relevant Singapore employment regulations and MOM requirements.
• Assist with HR audits and compliance checks.
• Support improvements to HR processes and procedures.

HR Systems & Reporting

• Maintain accurate employee information in HR and attendance systems.
• Update attendance, leave and employee records promptly.
• Prepare basic HR reports when required.
• Use StaffAny or other HR/attendance systems to manage employee attendance and schedules.
• Assist in identifying and resolving discrepancies in HR system records.

Requirements

• Diploma or Degree in Human Resources, Business Administration or related discipline.
• Minimum 2 years of relevant HR experience.
• Good understanding of Singapore employment practices and MOM requirements.
• Experience in recruitment, HR administration and payroll support.
• Experience handling work permits and foreign employees will be an advantage.
• Good communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Able to work independently and manage multiple tasks.
• Good problem-solving skills.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Experience with StaffAny or other HR, payroll and attendance management systems will be an advantage.