Project Admin cum Office Assistant

Project-Related Responsibilities

• Project Documentation: Maintain accurate and organized project files, including drawings, specifications, and contracts.
• Schedule Management: Develop and track project schedules, monitor progress, and identify potential delays.
• Meeting Coordination: Schedule and coordinate project meetings, prepare agendas, and take minutes.
• Communication: Facilitate communication between project teams, clients, and vendors.
• Resource Management: Assist with procurement of materials, track expenses, and ensure timely delivery of resources.
• Issue Resolution: Identify and address potential project issues, escalating when necessary.
• Data Entry: Entering and managing project data in hardcopy / spreadsheets or databases.
• Document Control: Ensuring documents are properly filed, indexed, and archived.

General Office Support

• Reception Duties: Answering phones, greeting visitors, and managing mail.
• Supply Management: Maintaining office supply inventory and ordering supplies.
• Equipment Maintenance: Photocopier maintenance and service.
• Vendor Coordination: Liaising with vendors and suppliers.
• General Office Tasks: Filing, photocopying, scanning, and other administrative duties.