Admin cum Accounts Assistant

Key Responsibilities

Finance Support

• Assist with day-to-day basic banking operations, example bank transfers, payee maintenance, and basic reconciliation
• Assist in the timely payment of bills, taxes, and vendor invoices, and maintain payment records
• Manage monthly office expenses such as rental, utilities, and other recurring payments
• Assist in maintaining basic accounting records and expense tracking
• Liaise with external accountants, auditors, corporate secretaries, and tax agents as needed
• Assist with payroll-related matters and staff claims
• Assist in managing the company's insurance matters, including sourcing quotes, renewals, and record keeping

Administration & Personal Assistance

• Handle incoming/outgoing correspondence and document filing (digital and physical)
• Coordinate meetings, travel arrangements, visas, hotels, and transport
• Liaise with vendors and follow up on quotations and deliverables
• Manage daily office operations, including stationery, equipment, and bill payments
• Support hiring-related administrative processes and maintain employee records
• Assist directors with personal administrative matters
• Undertake other ad-hoc duties as assigned

Requirements

• 1–3 years of relevant experience in an admin, PA or office support role
• Comfortable with basic financial/accounting tasks; familiarity with Xero/QuickBooks/Excel is a plus
• Excellent written and verbal communication in both English and Mandarin
• Organised, detail-oriented, and able to multitask independently
• Trustworthy with strong discretion, given exposure to sensitive personal and business information
• Proactive and comfortable working in a small, lean team

Benefits

• AWS + Annual Performance Bonus
• Medical and outpatient benefits
• Annual leave starting from 14 days, increasing with tenure
• Flexible, professional working environment (Town areas)