Versatile Accounts / Admin Manager for Startup Charity

Job Summary

The Architecture and Heritage Centre at Golden Mile Singapore seeks a full-time Administrative and Accounts Executive to support the Executive Director in fundraising, financial management, compliance, payroll, and office administration, contributing to the Centre’s mission to advance heritage learning.

Responsibilities

• Engage with donors to introduce the Centre and support fundraising initiatives
• Collaborate with external service providers to prepare applications for Institution of Public Character (IPC) status
• Maintain accurate bookkeeping by tracking all financial transactions
• Prepare invoices and process payments to vendors promptly
• Perform monthly bank reconciliations to ensure financial accuracy
• Submit GST quarterly returns when applicable
• Monitor compliance with governance policies related to revenue and expenditure
• Manage staff payroll and claims, including issuing payslips
• Register and submit monthly CPF contributions for staff
• Set up and manage the Auto-Inclusion Scheme (AIS) for IRAS
• Track and monitor staff annual leave for a small team of up to five employees
• Schedule and coordinate events for the Executive Director
• Perform miscellaneous office administrative tasks to support daily operations

Preferred competencies and qualifications

• Quick-thinking problem solver possessing initiative and versatility
• Strong written and spoken communication skills to engage effectively with stakeholders
• 6 to 8 years of experience as an accounts executive or manager
• Familiarity with architectural practice, fundraising, or charity sector operations is highly valued