Part-Time Finance, Admin & Operations Executive

Only Singapore Citizens and Permanent Residents (PRs) may apply.

Good written and verbal communication skills in both English and Chinese.

Location: Clementi / West Coast, Singapore

Employment Type: Part-Time

Company Type: Small and Growing Company

About the Role

We are a small and growing company looking for a reliable, organised and hands-on Part-Time Finance, Admin & Operations Executive to support our daily finance, administrative and sales support functions.

As the company is still developing and improving its internal processes, this role will also assist in setting up, organising and improving the company’s finance, administrative and management systems.

We are looking for someone with practical finance experience who is able to work independently and is comfortable handling a broad range of responsibilities in a small-company environment.

Key Responsibilities

Finance & Accounting

• Assist in setting up and improving the company’s finance and accounting processes

• Handle day-to-day bookkeeping and accounting records

• Manage Accounts Payable (AP) and Accounts Receivable (AR)

• Prepare and organise invoices, payment records and supporting documents

• Perform bank reconciliations and maintain proper financial records

• Assist with monthly financial reports and basic management reporting

• Handle or assist with Singapore GST preparation and filing

• Handle payroll, CPF matters and employee salary records

• Liaise with external accountants, auditors, banks and relevant service providers when required

• Assist in establishing proper filing, approval and financial control procedures

• Assist with the setup and use of accounting and finance software

Administration & Operations

• Maintain company documents, records and digital filing systems

• Prepare and organise quotations, purchase orders (PO), invoices, delivery documents and other paperwork

• Assist with data entry and uploading information to customer or supplier systems

• Maintain organised internal databases and digital records

• Assist management in improving administrative and operational processes

• Support general office administration when required

Sales Support

• Assist the sales team in preparing and organising sales documents

• Upload product information, quotations and other required documents to customer platforms

• Maintain customer, product and order information

• Follow up on purchase orders, documents and other administrative matters

• Assist with preparing product information, reports and presentation materials when required

AI & Software

• Comfortable using or willing to use AI tools such as ChatGPT to improve work efficiency

• Able to use AI tools for document preparation, information organisation, research and administrative tasks

• Familiar with accounting software and Microsoft Office

• Comfortable learning and using new software, systems and online customer platforms

Requirements

• Only Singapore Citizens and Permanent Residents (PRs) may apply

• Diploma/Degree or relevant qualification in Accounting, Finance, Business Administration or a related field preferred

• Practical experience in finance, accounting or administrative work

• Good knowledge of Singapore GST and payroll processes

• Experience using accounting or finance software

• Familiar with Microsoft Office

• Good English communication and writing skills

• Organised, responsible and detail-oriented

• Able to work independently with minimal supervision

• Comfortable working in a small and growing company where responsibilities may be broad and hands-on

• Willing to help establish and improve new processes and systems, rather than only following existing procedures

• Experience working in an SME environment will be an advantage

• Experience using AI tools for work will be an advantage

Working Arrangement

• Part-time position

• Workplace located in Clementi / West Coast

• Working days and hours can be discussed

  Good written and verbal communication skills in both English and Chinese.

• Suitable for candidates who are looking for a flexible part-time role and are comfortable supporting different areas of a growing business

Please note: This position is only open to Singapore Citizens and Permanent Residents (PRs).