HR Executive Executive / Officer

Job Responsibilities

The HR Executive supports the day-to-day operations of the Human Resources function in a manufacturing environment. The role covers payroll, recruitment, employee administration, foreign worker management, training, employee engagement, HR reporting and data analytics.

Key responsibilities include:

• Assist in the full spectrum of HR operations, including recruitment, payroll, leave administration, compensation and benefits, employee relations, training and development, work pass administration and employee welfare.
• Support the end-to-end recruitment process for production, technical, engineering and office positions, including job advertisements, resume screening, interview coordination, candidate selection, job offers, onboarding and offboarding.
• Coordinate onboarding activities for new employees, including employment documentation, orientation, induction programmes, access arrangements and communication with relevant departments.
• Assist with employee confirmation, performance appraisal, promotion, salary adjustment, contract renewal and other employee lifecycle activities.
• Administer monthly payroll processing, including attendance records, overtime, shift allowances, incentives, bonuses, deductions, unpaid leave and other payroll-related items.
• Review and verify employees' overtime claims, shift records, attendance data, incentives and allowances, particularly for production and operational employees.
• Administer employee leave, medical benefits, insurance claims, compensation and employee welfare programmes.
• Manage foreign worker and work pass administration, including new applications, renewals, cancellations, address updates, medical examinations and other Ministry of Manpower requirements.
• Monitor foreign worker quota, levy and work pass validity to ensure sufficient manpower availability for manufacturing operations.
• Ensure timely and accurate submissions of statutory and government-related matters, including CPF, foreign worker levy, Childcare Leave, Maternity/Paternity Leave, NS Make-Up Pay claims, IR8A and IR21.
• Ensure HR practices and documentation comply with statutory requirements, company policies and required filing deadlines.
• Maintain accurate employee records, personnel files, training records, attendance records, work pass records and other HR documentation.
• Prepare monthly HR reports including headcount, manpower movement, employee turnover, absenteeism, overtime, foreign worker levy, recruitment status, training and other HR KPI reports.
• Use Microsoft Power BI and Excel to develop HR dashboards, analyse workforce data and present HR trends to management.
• Perform HR data analysis on areas such as manpower cost, overtime, absenteeism, turnover, recruitment, training, workforce productivity and employee demographics.
• Identify trends and provide data-driven recommendations to support manpower planning, workforce optimisation and cost-control initiatives.
• Work closely with Production, Operations, Engineering, Quality, Logistics and other departments to understand manpower requirements and support operational manpower planning.
• Manage internship programmes, industrial attachments and On-the-Job Training (OJT) programmes, including coordination with schools, supervisors and department heads.
• Support employee training programmes, skills development, competency tracking and training records, particularly for production and technical employees.
• Organise and coordinate employee engagement, welfare, recreational and company activities.
• Handle employee enquiries relating to payroll, leave, benefits, company policies, work passes and general HR matters.
• Support HR audits, government inspections, internal audits and preparation of supporting HR documentation when required.
• Assist in reviewing and improving HR procedures, reporting processes and administrative workflows through digitalisation, automation and data analytics.
• Undertake any other HR, administrative or ad-hoc duties assigned by the Management.

Job Requirements & Skills

• Degree in Human Resource Management, Business Administration, Data Analytics or a related discipline.
• IHRP certification is preferred.
• Relevant HR experience is preferred; experience in a manufacturing or industrial environment will be an advantage.
• Good knowledge of HR operations, including payroll, recruitment, leave administration, employee relations, training and work pass administration.
• Familiar with the Singapore Employment Act, CPF requirements, MOM regulations and statutory HR requirements.
• Proficient in HRIQ HR System, Microsoft Excel and Power BI for employee administration, payroll processing, HR reporting, dashboard creation and data analysis.
• Strong analytical skills with the ability to analyse HR data such as headcount, overtime, absenteeism, employee turnover, manpower cost and other HR KPIs.
• Good communication, interpersonal and coordination skills with the ability to work effectively with employees, supervisors, department heads and management.
• Detail-oriented, organised and able to maintain confidentiality while managing multiple HR responsibilities and statutory deadlines.