HR & RECRUITMENT EXECUTIVE

Job Summary

We are looking for a HR & Recruitment Executive to support the day-to-day HR operations and recruitment activities of the organization. The role will be responsible for recruitment coordination, employee records, HR documentation, onboarding and general HR administrative support.

The ideal candidate should be organized, detail-oriented, proactive and able to work in a fast-paced F&B environment. The candidate should have at least 1 year of relevant HR experience, with experience in recruitment and HR administration. Candidates with knowledge of MOM regulations and HR systems will have an added advantage.

Immediate availability is preferred.

Key Responsibilities

1. Recruitment & Talent Acquisition

• Manage and coordinate the recruitment process for outlet and HQ positions.
• Post and update job advertisements on relevant recruitment platforms.
• Screen and shortlist candidates based on job requirements.
• Coordinate interview arrangements and communicate with candidates.
• Prepare candidate summaries and interview documentation.
• Follow up with candidates on offers, documentation and joining arrangements.
• Assist with pre-employment checks and onboarding activities.
• Maintain accurate and up-to-date recruitment records.

2. HR Administration & Employee Records

• Maintain and update employee records, both digital and hardcopy.
• Prepare HR documents including offer letters, confirmation letters, promotion letters, salary revision letters and other employment-related correspondence.
• Ensure employee documentation is complete, accurate and properly filed.
• Assist with HR documentation required for MOM inspections, audits and internal reviews.
• Maintain confidentiality of employee and company information.
• Assist with employee onboarding and offboarding documentation.

3. HR Operations Support

• Support the HR Executive and Assistant HR Manager in daily HR operations.
• Assist with attendance, leave, staff records and other HR-related administrative matters.
• Assist in maintaining and updating information in the company's HR/payroll system (Info-Tech).
• Coordinate HR-related activities, training sessions and employee welfare initiatives.
• Liaise with outlet managers and employees on routine HR matters.
• Follow up on outstanding HR documents and administrative matters to ensure timely completion.

4. Compliance & HR Support

• Assist the HR team in ensuring HR practices and documentation are aligned with relevant MOM requirements and company policies.
• Assist with work pass-related documentation and employee records where required.
• Identify and highlight discrepancies or incomplete documentation to the HR Executive or Assistant HR Manager.
• Support the HR team in preparing reports and information for management when required.

5. General HR & Administrative Duties

• Provide administrative support to the HR department as required.
• Handle multiple HR tasks and prioritize work according to urgency.
• Take instructions from the HR Executive and Assistant HR Manager and follow through on assigned tasks.
• Perform other HR-related duties and projects as assigned.

Qualifications & Requirements

Education

• Diploma or above in Human Resources, Business Administration, or a related discipline.

Experience

• At least 1 year of relevant HR experience, preferably within the F&B, hospitality, retail or other fast-paced industries.
• Experience in recruitment and general HR administration is preferred.
• Candidates with experience handling frontline/outlet recruitment will have an added advantage.

Skills & Knowledge

• Basic knowledge of MOM employment and work pass requirements.
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
• Experience with HR/payroll systems, preferably Info-Tech, is an advantage.
• Good organizational and time-management skills.
• Strong attention to detail and ability to handle confidential information.
• Good written and verbal communication skills in English and Mandarin.
• Able to communicate effectively with employees, candidates, outlet managers and internal departments.

Personal Attributes

• Proactive, responsible and able to work independently.
• Strong follow-up skills with good attention to deadlines.
• Positive attitude and willingness to learn.
• Team-oriented and able to work effectively with different departments and outlet teams.
• Able to multitask and prioritize work in a fast-paced environment.
• Mature, responsible and trustworthy in handling confidential HR matters.

Additional Information

• Immediate availability is preferred.
• F&B industry experience will be an advantage.
• This role requires regular coordination with employees, outlet management and the HR team.